Recruiting Coordinator

About the role

At Luminai, we are dedicated to developing autonomous AI solutions that streamline intricate healthcare workflows, enabling medical professionals to focus on what truly matters: patient care. As a Recruiting Coordinator, you will play a crucial role in overseeing the logistics of our recruitment process, ensuring that our team expands efficiently. You will serve as the primary liaison for candidates and provide essential support for our internal hiring initiatives.

Key facts

What you'll do

• Oversee the complete scheduling process for both virtual and in-person interviews, accommodating various departments and time zones.
• Serve as the main point of contact for candidates, addressing inquiries and providing timely updates throughout their application journey.
• Maintain accurate candidate data and pipeline information using the Ashby system.
• Support the recruiting team with logistics related to sourcing, follow-up tasks, and reporting on the hiring pipeline.
• Prepare offer letters and assist in the final stages of the recruitment process to ensure a smooth transition for new hires.
• Ensure that hiring managers deliver feedback promptly and adhere to established interview timelines.
• Enhance existing scheduling workflows and communication templates to boost overall efficiency and candidate experience.
• Collaborate with team members to identify areas for improvement in the recruitment process and implement best practices.
• Monitor candidate experience and gather feedback to continually refine our hiring approach.
• Assist in organizing recruitment events and initiatives to attract top talent.
• Participate in team meetings to discuss recruitment strategies and share insights on candidate engagement.
• Maintain confidentiality regarding sensitive candidate information and compensation details throughout the hiring process.

Requirements

• 2-4 years of relevant experience in Recruiting Coordination, People Operations, or a similar high-volume scheduling position.
• Strong communication skills, with the ability to engage professionally with candidates and internal stakeholders.
• Proven ability to manage shifting priorities in a dynamic work environment.
• Commitment to maintaining confidentiality concerning candidate and compensation information.
• Willingness to work in-office four days a week (Monday through Friday, with Wednesday being an optional remote workday).
• Proficiency in managing multiple tasks simultaneously while ensuring attention to detail.

Nice to have

• Familiarity with the Ashby applicant tracking system or similar tools.
• Experience in a high-growth startup environment, particularly within the healthcare or enterprise software industries.
• Knowledge of recruitment best practices and trends in candidate engagement.

Skills & tools

• Proficient in using Ashby for applicant tracking and pipeline management.
• Expertise in interview scheduling and coordination.
• Strong data entry skills, with the ability to generate reports and analyze candidate data.
• Excellent organizational skills to manage candidate experiences effectively.
• Familiarity with communication tools and platforms for candidate engagement.

Practical notes

• Our team operates on an in-office schedule of four days per week, fostering collaboration and team cohesion.
• Candidates must reside in either the San Francisco Bay Area or New York City to be eligible for this position.
• The role offers a competitive salary range of $80,000 to $120,000, along with equity options, reflecting our commitment to attracting top talent.
• We are seeking individuals who are passionate about improving healthcare through technology and are eager to contribute to a mission-driven organization.

Join us at Luminai, where your contributions as a Recruiting Coordinator will directly impact our ability to enhance healthcare delivery through innovative AI solutions. If you are ready to take on this exciting challenge and help us build a talented team, we encourage you to apply!

About the company

Healthcare operations have always depended on people to bridge the gaps that technology couldn't. It relies on complex manual work to carry out critical internal processes, yet most health systems don't have enough resources to properly automate these tasks, leaving them stuck in outdated, labor-intensive SOPs.