Human Resource Intern

About the role

Career Entry Point: HR Operations Intern

This position defines a structured entry into enterprise human resources operations, focusing on administrative precision and data integrity. The intern will engage directly with core people functions to ensure smooth execution across multi-country environments. Success in this role requires a disciplined approach to process adherence and a commitment to regulatory accuracy.

Position Overview

Gradion seeks a highly organized individual to fill the role of HR Operations Intern. The primary mission is to support routine human resource functions while gaining practical experience in compensation and benefits (C&B) analysis. This is a foundational position that interfaces with global platforms and statutory requirements. The intern will contribute to the accuracy of workforce data and the integrity of sensitive employee records.

The role is based in Ho Chi Minh City and operates on a full-time basis. The engagement is structured as an internship with a competitive monthly stipend. The duration requires a serious multi-year commitment to learning and contribution.

Key Responsibilities

The intern will manage the lifecycle of employee documentation within the organization. This includes organizing personnel files and acting as the signatory authority for specific administrative actions. Tasks involve processing labor contracts and handling resignation procedures according to internal guidelines.

Maintaining accurate workforce statistics is a critical function. The intern will chart headcount movements and update the master Human Resource Information System (HRIS). This ensures real-time visibility into organizational structure for global clients. Data accuracy is paramount to support strategic decision-making.

Another core duty involves serving as the central administrative contact for staff documentation. The intern will collect required employee information and verify its completeness. This role ensures that all personnel files meet compliance standards and are ready for audits.

The intern will also handle timekeeping verification and statutory support. Responsibilities include reviewing monthly timekeeping data and tracking leave balances. Preparation of documents for Social Insurance (BHXH) and Personal Income Tax (PIT) filings is also required.

Learning the internal compensation frameworks is an advanced duty. The intern will map existing compensation bands while observing senior practitioners. This provides exposure to live C&B initiatives and enterprise platform standards. The goal is to understand how pay structures align with business objectives.

Supporting ad-hoc HR operations is expected. This includes testing new administrative procedures and refining checks prior to full deployment. Coordination with international offices will streamline processes across different regions. The intern will ensure alignment with global data protection protocols.

Required Qualifications

Candidates must be currently enrolled or recently graduated from a degree program. Fields of study should include Human Resources, Business Administration, Economics, or related disciplines. A solid academic foundation is necessary for understanding complex HR concepts.

Proficiency in spreadsheet software is mandatory. The intern must manage complex datasets using Excel or Google Sheets. Skills should include implementing formulas and pivot tables for basic analysis. Attention to numerical detail is essential for accuracy.

Personal attributes are equally important. The ideal candidate is detail-oriented with strong organizational capabilities. High integrity is required when handling confidential employee information. A proactive and reliable mindset ensures consistent task completion.

Clear communication skills in English are required for written and verbal interaction. Curiosity about pay structures and HR analytics is expected. The intern should demonstrate a desire to learn about benefits models and measurement techniques.

A firm commitment to the duration is mandatory. Availability for full-time work and a minimum three-month continuous period is non-negotiable. This ensures stability and allows for meaningful contribution.

Preferred Qualifications

Exposure to HR or C&B related academic projects is a significant advantage. Candidates with hands-on experience in compensation analysis will understand the role faster. Familiarity with Vietnamese labor law basics is considered a bonus. This knowledge helps in navigating local compliance issues effectively.

Experience with data visualization tools adds value to the application. Proficiency in platforms such as Google Data Studio or Power BI is beneficial. These skills help in presenting workforce data in a clear, actionable format.

Technical Tools

The intern will utilize specific software to perform duties. Google Data Studio is used for creating interactive reports. Power BI serves as another key tool for advanced data analysis. Mastery of these platforms will enhance reporting accuracy.

Practical Information

All applicants must verify details on the official application page. This ensures that the most current requirements and procedures are followed. The selection process will prioritize candidates who demonstrate precision and a strong work ethic.