Utah Notary Public - Digital Reporter

About the role

Filevine is constructing a new category of legal operations through its Legal Operating Intelligence system, and this role places you at the intersection of technology and legal procedure. As a Digital Reporter supporting remote depositions, you will own the integrity of the session from a technical and administrative perspective, ensuring every participant is supported. You will manage the full Zoom environment for your assigned sessions, handling participant entry, muting protocols, and screen sharing as directed by the platform. You will act as a remote extension of the legal team, providing real-time assistance to non-technical participants while maintaining strict neutrality. This position requires a high level of personal discipline, as you will set your own schedule and be responsible for logging your availability and session attendance. You will directly contribute to the accuracy of the legal record by ensuring that technical issues do not interfere with the capture of testimony. In this capacity, you will leverage the Filevine platform to interact with a sophisticated system of truth that centralizes data and workflows. Success in this role means you are a reliable, detail-oriented professional who helps modern legal teams operate with clarity and consistency in a remote setting.

Key facts

What you'll do

Coordinate the technical environment for remote legal proceedings by managing Zoom sessions as a commissioned Digital Reporter.

Verify the identity and eligibility of remote participants using standardized digital procedures before the deposition begins.

Assist participants with basic technical troubleshooting regarding audio, video, and internet connectivity during live sessions.

Monitor the digital courtroom to ensure that only authorized individuals are present and that the session environment remains secure.

Utilize the Filevine platform to manage documents and exhibits, ensuring that the correct materials are shared at the right time.

Maintain detailed logs of session activities, including start and end times, participant check-ins, and any technical anomalies.

Support the accurate capture of transcripts by ensuring that remote audio feeds are clear and that remote participants are properly positioned.

Facilitate communication between remote parties by managing the queue for questions and ensuring protocol is followed.

Flag any irregularities or potential issues in real-time to the supervising attorney or deposition officer to protect the record.

Contribute to the overall efficiency of the legal team by handling all session logistics, allowing professionals to focus solely on the substance of the testimony.

Serve as a dependable remote partner for the legal team, providing consistent support across multiple matters and calendar dates.

Leverage Filevine's LOIS system to understand context and ensure that your actions align with the specific needs of each matter.

Adhere strictly to the rules of professional conduct for notaries and digital reporters, maintaining neutrality and ethical standards at all times.

Act as a gatekeeper for the digital workspace, ensuring that the integrity of the deposition process is preserved from start to finish.

Requirements

You must be a commissioned Notary Public in the state of Utah.

You must possess a valid Utah Notary Seal and Stamp that meets state requirements.

You must be at least 18 years of age at the time of application.

You must have the legal right to work in the United States and not require sponsorship for this position.

You must be available to sign a 1099-NEC form as an Independent Contractor.

You must have a clean criminal background check and pass a verification screening.

You must have a reliable high-speed internet connection and a dedicated device for conducting remote sessions.

You must be able to pass a basic proficiency test for Zoom and document handling within the Filevine ecosystem.

Nice to have

Experience working within legal environments or familiarity with deposition procedures.

Knowledge of legal terminology and document handling best practices.

Practical notes

This is a 1099 independent contractor position.

You will set your own hours, but you must be available and responsive during scheduled sessions.

Travel is not required for this role.

Visa sponsorship is not available for this role.

You must reside in the state of Utah to be eligible.

This role requires access to video conferencing tools and secure document platforms.