West Virginia Notary Public

About the role

This role establishes a dedicated notary presence for Filevine Depositions operations within West Virginia. You serve as the authoritative notary responsible for upholding the integrity of remote legal proceedings. The role requires direct engagement with legal professionals and participants to ensure seamless execution of deposition sessions. Success in this position depends on your ability to merge technical proficiency with strict adherence to notarial standards. You act as a critical bridge connecting technology, process, and legal validity. You maintain the highest level of professionalism to protect the sanctity of the signing environment and the legitimacy of every transaction recorded. This position demands a high degree of personal responsibility and self-direction, as you will manage your session preparation and conduct independently. Your work directly impacts the reliability of the legal record and the trust placed in the digital deposition process by the courts and legal community.

Compensation and Engagement

This opportunity is structured as a 1099 independent contractor position. The compensation model provides a fixed rate of $75 for each completed signing session. Your schedule and session load are managed independently to align with deposition requirements.

What you'll do

• Execute the work posted for the West Virginia Notary Public role as outlined
• Adhere strictly to the defined scope of work and guidelines published
• Conduct signing sessions for Filevine depositions located within the state of West Virginia in a timely and professional manner.
• Provide technical guidance to deposition participants, helping them navigate the setup required for the Zoom platform effectively.
• Troubleshoot basic technical issues that arise during the session to safeguard the integrity of the transcript capture and ensure session continuity.
• Maintain the logical flow and pace of each signing session to allow digital reporters to concentrate solely on accurate documentation without interruption.
• Confirm the identity of all signatories and ensure strict compliance with notary laws and regulations throughout every remote interaction.
• Verify all necessary details and documentation prior to notarization to support the accuracy and defensibility of legal records.
• Coordinate your availability and timing to accommodate varying deposition schedules and the specific needs of the legal teams involved.
• Ensure the clarity, professionalism, and propriety of the proceedings to underpin dependable legal documentation outcomes.
• Act as a liaison between the digital reporter and the signing participants to facilitate a smooth and efficient process.
• Utilize your knowledge of remote platforms to review documents and validate identities in accordance with the requirements of the deposition.
• Leverage your experience to navigate the legal context of each session, enhancing the overall effectiveness of the Filevine Depositions platform.
• Confirm that all technological components are functioning correctly before, during, and after the signing to prevent any disruptions to the record.

Requirements

Holding an active West Virginia notary public commission with current credentials valid for signing is mandatory for this role. You must demonstrate reliable access to high-speed internet connections and possess a proficiency with computer tools and software applications. Residence within the state of West Virginia is a strict requirement for this opportunity. Effective schedule management is necessary to align your availability with deposition appointment times and last-minute changes. Professional communication skills with clients, digital reporters, and other stakeholders are essential for success in this position. Familiarity with remote platforms used for document review, identity verification, and session management is expected as a baseline competency. You must be able to follow detailed instructions and adapt to the specific protocols of the Filevine ecosystem. A clean professional record and dependable reputation are required to maintain this engagement. The ability to work independently with minimal supervision is a critical attribute for this contractor role. You must be available to complete background checks or verification processes as required for contractor onboarding.

Nice to have

Experience supporting legal proceedings or court-related work is considered a valuable asset for this position. This background enhances your capability to navigate the legal context of each session effectively and interact appropriately with legal professionals.

Practical notes

This engagement is based in the state of West Virginia and is classified as a 1099 independent contractor position. Proficiency with Zoom is a mandatory technical requirement for this role. You will interface regularly with the Digital Reporter network and utilize the Filevine platform to access instructions and session details. Specific experience with Depositions by Filevine is integral to this role and is highly recommended. Please Availability is contingent upon state-specific eligibility and compliance with all contractual requirements. If your state is not currently listed, we encourage you to check back periodically as new opportunities are added regularly. This structure ensures that each session is conducted with precision, accountability, and respect for the legal process.

About the company

Filevine builds software that handles case files, schedules, and billing for professional service teams. LOIS is the system that powers these workflows, organizing documents, tasks, and communications in one place. The platform supports intake, deadlines, and collaboration across offices. Teams use it to track progress, assign work, and keep records consistent while adapting to each practice's way of working.