Ohio Notary Public - Digital Reporter

About the role

Filevine is building a specific lane of remote support professional where your primary output is the integrity of the session rather than the volume of tasks. In this capacity, you own the end to end experience of a remote deposition from the moment the connection is established to the final verification of the transcript capture. You own the management of the technical environment, ensuring that audio, video, and document views remain pristine and uninterrupted for all participants. This role requires you to own the facilitation of the process, stepping in to guide participants through basic interactions without ever advising on the legal substance of their testimony. You own the verification that every digital handshake, signature, and timestamp aligns with the strict protocols of the legal community. This position is defined by the reliability you provide to legal professionals who depend on an unbroken chain of digital evidence. You own the trust of the attorneys who rely on your neutrality and technical competence to keep proceedings moving smoothly. By accepting this role, you commit to being the quiet, indispensable partner on every virtual court record.

Key facts

What you'll do

Coordinate the scheduling and initiation of remote deposition sessions through the Filevine platform interface.

Maintain the stability of the video conferencing environment by monitoring connection quality and intervening with participant guidance when necessary.

Verify the identity and eligibility of remote participants using standardized digital verification procedures before testimony begins.

Guide participants through the document exchange process, ensuring exhibits and materials are visible and properly referenced on screen.

Monitor the digital transcript feed in real time, identifying and flagging any gaps or technical anomalies during the proceeding.

Act as the central communication hub for the session, managing the flow of questions between the court reporter and remote participants.

Preserve the security and confidentiality of the session by enforcing waiting rooms, access codes, and participant permissions as required.

Utilize annotation and digital marking tools to clarify document references and highlight key moments for the official record.

Confirm the accuracy of participant names, case numbers, and procedural milestones as they appear on the shared interface.

Document any technical disruptions or procedural deviations in the session log for post event review and quality assurance.

Provide procedural encouragement to participants, helping them navigate the technology without influencing the legal content.

Support the integrity of the final transcript by ensuring that all spoken words and actions are captured within the digital reporting system.

Execute the closing procedures for each session, including final verification, thank yous, and secure logout from the platform.

Maintain a professional on camera presence that conveys calm, authority, and competence to all parties in the virtual room.

Requirements

You must be a commissioned Notary Public in the state of Ohio with an active and valid commission.

You must possess a high school diploma or equivalent credential that demonstrates foundational knowledge and discipline.

You must have the ability to pass a standard background check, confirming your reliability and trustworthiness for sensitive legal work.

You must be at least eighteen years of age, meeting the basic legal threshold for professional contracting in the state.

You must have consistent and reliable access to high speed internet that supports stable video streaming and large file transfers.

You must be proficient in using computers, including word processing, file management, and navigating online portals.

You must have the capacity to follow detailed, multi step instructions during live sessions that require precision.

You must be available to work flexible hours, including evenings and weekends, to accommodate the demanding schedules of legal professionals.

Nice to have

Experience with virtual meeting platforms such as Zoom or similar professional conferencing software.

Familiarity with legal terminology, procedures, or the role of a court reporter in a deposition.

Comfort with learning new technology quickly and teaching basic functions to non technical users.

A quiet, professional workspace that minimizes background noise and visual distractions.

Practical notes

This is a 1099 independent contractor position.

You will set your own hours, allowing you to choose when you are available for sessions.

You must reside within the state of Ohio to be eligible for this role.

Flexible scheduling is built into the role to accommodate other commitments or secondary employment.

Work is conducted entirely through remote digital platforms, requiring no in person presence.

Travel is not required to perform the essential functions of this job.

There are no specific visa sponsorship requirements for this role as it is a contractor position.

Deadlines are driven by client demand, meaning your workload will fluctuate based on the volume of scheduled depositions.