Operations administrator

About the role

As an Operations Administrator at Ahk Group, you will play a pivotal role in ensuring the smooth functioning of our operational processes. This position is designed for individuals who thrive in a dynamic environment and are eager to contribute to the efficiency of our operations. Your responsibilities will encompass a variety of administrative tasks, all aimed at supporting our teams and enhancing overall productivity. This is a full-time position based in Geel, where you will collaborate closely with various departments to streamline operations and facilitate effective communication.

Key facts

What you'll do

• Serve as the primary point of contact for internal and external stakeholders, addressing inquiries and providing necessary information to facilitate smooth operations.
• Coordinate and manage schedules for meetings, ensuring all relevant parties are informed and prepared.
• Assist in the preparation and maintenance of operational documentation, including reports, manuals, and standard operating procedures.
• Monitor and track operational metrics, compiling data for analysis to identify areas for improvement and efficiency gains.
• Support the procurement process by maintaining inventory records, placing orders, and liaising with suppliers to ensure timely delivery of materials.
• Facilitate onboarding and training for new team members, ensuring they are equipped with the necessary tools and knowledge to succeed in their roles.
• Collaborate with cross-functional teams to implement process improvements and streamline workflows, enhancing overall operational efficiency.
• Manage office supplies and equipment, ensuring that all necessary resources are available for staff to perform their duties effectively.
• Assist in budget tracking and financial reporting, providing administrative support to the finance team as needed.
• Participate in special projects and initiatives aimed at improving operational performance and achieving strategic goals.
• Maintain a positive and professional work environment, fostering teamwork and collaboration among colleagues.
• Utilize various software tools and platforms to manage tasks and enhance communication within the organization.

Requirements

• A minimum of 2 years of experience in an administrative or operations role, preferably within a corporate environment.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Excellent verbal and written communication skills, with a keen attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management software.
• Ability to work independently as well as collaboratively within a team setting.
• Strong problem-solving skills and a proactive approach to identifying and addressing operational challenges.

Nice to have

• Experience in the manufacturing or logistics sector, providing insight into industry-specific operations.
• Knowledge of ERP systems and other operational management tools.
• Fluency in Dutch and English; additional languages are a plus.
• Previous experience in a role that required customer service or client interaction.

Skills & tools

• Proficient in data entry and management, with a strong understanding of database systems.
• Familiarity with financial reporting and budget management processes.
• Strong analytical skills to interpret operational data and generate actionable insights.
• Ability to adapt to new technologies and software applications quickly.

Practical notes

This role is based in Geel, and candidates should be prepared for a full-time commitment. The salary is competitive and will be determined based on the candidate's experience and qualifications. Applicants requiring a visa to work in Belgium must provide relevant documentation. The ideal candidate will be someone who is detail-oriented, self-motivated, and eager to contribute to a collaborative team environment.

If you are looking to take the next step in your career and join a dynamic team at Ahk Group, we encourage you to apply through our website. We are excited to find a dedicated Operations Administrator who is ready to make a significant impact on our operations and contribute to our continued success.