Administration Officer

About the role

As an Administration Officer at Ahk Group, you will play a pivotal role in ensuring the smooth operation of our administrative functions. This position is essential for maintaining organizational efficiency and supporting various departments within the company. You will be responsible for a range of administrative tasks that contribute to the overall success of our operations, making it a dynamic and engaging role for individuals who thrive in fast-paced environments.

Key facts

What you'll do

• Manage daily administrative tasks, including scheduling meetings, organizing files, and maintaining office supplies to ensure a well-functioning workplace.
• Serve as the first point of contact for internal and external communications, addressing inquiries and directing them to the appropriate personnel.
• Assist in the preparation of reports, presentations, and documentation for various departments, ensuring accuracy and timeliness.
• Coordinate travel arrangements for staff, including booking flights, accommodations, and transportation, while adhering to budget guidelines.
• Support the onboarding process for new employees by preparing necessary documentation and facilitating orientation sessions.
• Maintain and update company databases and records, ensuring that all information is current and accessible to authorized personnel.
• Collaborate with team members to organize company events, meetings, and training sessions, ensuring all logistical details are managed effectively.
• Monitor office expenses and assist in budget management by tracking expenditures and preparing financial reports as needed.
• Implement and maintain office policies and procedures to enhance operational efficiency and compliance with company standards.
• Conduct regular audits of office supplies and equipment, ensuring that all resources are adequately stocked and functional.
• Assist in the development and implementation of administrative processes that improve workflow and productivity across the organization.
• Provide support to management in special projects and initiatives, contributing to the strategic goals of Ahk Group.

Requirements

• A minimum of 2 years of experience in an administrative role, preferably within a corporate environment.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively in a fast-paced setting.
• Excellent verbal and written communication skills in both English and Bahasa Indonesia.
• Attention to detail and a commitment to maintaining high standards of accuracy in all work.
• Ability to work independently and collaboratively within a team, demonstrating flexibility and adaptability to changing priorities.
• Strong problem-solving skills and the ability to think critically in challenging situations.
• Familiarity with office equipment and technology, including printers, copiers, and telecommunication systems.

Nice to have

• Experience in a similar role within the construction or engineering industry is a plus.
• Knowledge of basic accounting principles and financial management.
• Proficiency in additional languages is an advantage.
• Previous experience with project management tools and software.
• Certification in office administration or a related field.

Skills & tools

• Strong interpersonal skills to foster positive relationships with colleagues and clients.
• Time management skills to ensure deadlines are met without compromising quality.
• Ability to handle confidential information with discretion and professionalism.
• Familiarity with cloud-based collaboration tools (e.g., Google Workspace, Microsoft Teams).
• Competence in using customer relationship management (CRM) software.

Practical notes

• This position is based in South Jakarta, and candidates must be willing to work on-site.
• The role may require occasional overtime or flexibility in hours to accommodate project deadlines or special events.
• Applicants should be prepared to provide references and undergo a background check as part of the hiring process.
• Interested candidates can apply through our official website at [Ahk Group Careers](https://ahkgroup.bamboohr.com/careers/1910).

Join Ahk Group as an Administration Officer and contribute to our mission of delivering exceptional services in the construction and engineering sector. We are looking for a proactive and detail-oriented individual who is ready to take on challenges and make a significant impact within our organization. If you meet the qualifications and are excited about this opportunity, we encourage you to apply today!