Project Coordinator

About the role

This position represents a structured entry point into a defined career trajectory within our organization, specifically engineered to deliver stability and promote longitudinal advancement for the appointee. The incumbent will be the central axis of operational coordination, driving efficiency for our Pittsburgh-based Industrial, Commercial, Energy (ICE) team through meticulous organization and proactive task management. The hire will cultivate a comprehensive understanding of our benefits suite and engage with a clear, institutional framework for professional development that is designed to build expertise. Success in this role hinges on a commitment to maintaining schedule integrity and ensuring team objectives are met with a high degree of precision and reliability. The individual will serve as the critical liaison and organizer, translating strategic intent into actionable steps for the Industrial, Commercial, Energy group. They will instill order into complex workflows by organizing tasks and monitoring progress to ensure steady advancement across a portfolio of concurrent initiatives. This role is pivotal in removing obstacles and ensuring the team operates without friction. Ultimately, the hire will be responsible for establishing a reliable and repeatable system that guarantees the smooth execution of projects from conception to completion.

Key facts

What you'll do

• Execute the intake process for new assignments by designing and implementing steps that capture essential details and align stakeholder expectations from the outset.
• Shape the structural components of projects by coordinating necessary resources, timelines, and documentation to facilitate seamless implementation and execution.
• Conduct systematic reviews of progress and results to identify performance patterns that inform future adjustments and drive continuous process improvements.
• Coordinate handoffs and verify the deployment of work, ensuring that all deliverables satisfy established standards and deadlines without compromise.
• Forge and maintain critical connections with partner teams to clarify needs and align deliverables, thereby achieving shared organizational objectives.
• Maintain meticulous records of outcomes and decisions to create a traceable history that informs future initiatives and strategic planning.
• Track status updates across multiple workstreams to surface potential concerns early, allowing for timely responses to emerging constraints and challenges.
• Support continuous improvement efforts by documenting lessons learned and suggesting practical adjustments to existing practices, thereby driving long-term efficiency and effectiveness.
• Analyze operational data to identify bottlenecks and recommend actionable solutions that enhance the productivity of the Industrial, Commercial, Energy team.
• Serve as the primary coordinator for scheduling and logistics, ensuring that all team activities are synchronized and resources are optimally allocated.
• Act as the central communication hub for project-related information, distributing updates and clarifying directives to relevant stakeholders.
• Uphold the integrity of project documentation, ensuring all records are accurate, current, and accessible for future reference and audit purposes.

Requirements

• Hold a high school diploma or its recognized equivalent as a minimum educational credential.
• Possess a background of three or more years of relevant professional experience in a comparable operational role.
• Demonstrate strong organizational skills that are essential for managing multiple priorities and deadlines effectively.
• Exhibit the ability to follow up diligently when needed, ensuring that tasks are completed and objectives are met.
• Thrive while working alongside diverse colleagues in dynamic and changing situations, maintaining productivity under pressure.
• Display flexibility and adaptability to shifting priorities, requirements, and project scopes with a positive demeanor.
• Bring a preferred background in sales, customer service, or project management that provides a strong foundational understanding of business operations.
• Commit to upholding the company's standards and procedures in all aspects of the role.
• Be prepared to engage with the full compensation, benefits, and work arrangement details as outlined in the official offer materials.
• Maintain a professional demeanor and communication style that represents the values and mission of the organization.
• Ensure compliance with all company policies, including those related to safety, security, and data handling.
• Demonstrate a willingness to learn and grow within the structured career path provided by the organization.

Nice to have

• Familiarity with sales, customer service, and project management methodologies that align with the preferred background.

Practical notes

A flexible hybrid-remote work schedule is available after 30 days of employment. All employment details are confirmed Prospective candidates are encouraged to review these materials for the most current information.