Fellows Project Program Coordinator

About the role

Bamboohr is seeking a Fellows Project Program Coordinator to manage and organize the logistics of its fellows project program based in Honolulu, Hawaii. This role serves as a central point of contact for fellows and internal teams, ensuring that project activities run smoothly from start to finish. The coordinator will be responsible for scheduling, tracking progress, and facilitating communication among all participants in the fellows program. The position is a full-time role embedded within the Bamboohr team on-site in Honolulu, Hawaii. The coordinator plays a vital part in maintaining the structure and rhythm of the fellows experience, helping to connect project work with broader organizational objectives. This role supports the growth and success of the fellows by removing administrative barriers and keeping all parties informed and aligned throughout each project cycle. Bamboohr values structured program delivery and seeks someone who can bring order and clarity to complex project schedules. Fellows at Bamboohr benefit from structured support that helps them focus on meaningful project work.

Key facts

What you'll do

Coordinate the day-to-day operations of the fellows project program across all active cohorts and initiatives.

Schedule and organize meetings, workshops, and regular checkpoints for fellows and project leads throughout each cycle.

Maintain detailed project timelines and track deliverables to ensure that all milestones are met on schedule.

Serve as the primary liaison between fellows, project managers, and senior leadership at Bamboohr for all program matters.

Prepare and distribute clear status reports, summaries, and program updates to internal and external stakeholders regularly.

Manage all documentation and records related to fellow project activities, outcomes, and program administration.

Onboard new fellows and provide comprehensive orientation materials, program guidelines, and resource directories.

Identify and resolve logistical issues that may arise during project execution to keep operations on track.

Support the ongoing development of program improvements based on structured feedback from fellows and program coordinators.

Collaborate with other departments to align project resources, staffing, and capabilities with overall program goals.

Facilitate feedback sessions and retrospectives to capture insights and identify areas for program enhancement.

Assist with budgeting and resource allocation for fellows projects in coordination with finance and operations teams.

Requirements

Demonstrated experience coordinating programs or projects in a professional or organizational setting.

Strong organizational skills with a keen attention to detail and consistent follow-through.

Excellent written and verbal communication abilities for interacting with diverse stakeholders.

Ability to manage multiple priorities simultaneously and meet established deadlines without exception.

Comfort with cross-functional collaboration and proactive engagement with internal and external stakeholders.

Proficiency with standard office productivity tools and common project management software applications.

Willingness to work on-site in Honolulu, Hawaii as part of a coordinated team.

High school diploma or equivalent required; further education or certification in a related field is a plus.

Nice to have

Experience working with academic or research fellowship programs in a formal institutional or organizational environment.

Familiarity with program evaluation methods, impact tracking, outcome measurement, and continuous improvement frameworks.

Background in higher education administration, workforce development, or community-based initiative coordination and management.

Knowledge of project management methodologies and frameworks such as Agile, Waterfall, or Kanban.

Skills & tools

Project management software and scheduling applications for tracking program activities and timelines.

Spreadsheet and database tools for organizing, storing, and analyzing program data.

Communication platforms for coordinating tasks and updates across distributed and on-site teams.

Document creation and presentation tools for preparing reports and program materials.

Calendar management and booking systems for scheduling meetings, events, and program sessions.

Basic data entry and record-keeping systems for maintaining accurate program documentation.

Time tracking and attendance tools for monitoring fellow participation and program hours.

Practical notes

This is a full-time position located at the Bamboohr office in Honolulu, Hawaii.

The role requires regular in-person attendance and close collaboration with on-site team members.

Applicants should be prepared to discuss their prior experience with program coordination during the interview process.

The hiring timeline, application deadline, and specific start date are not specified in the current listing.

The role is based at the Bamboohr office in Honolulu and is not a remote or work-from-home position.