Payment and Administration Officer

About the role

Bamboohr is seeking a dedicated Payment and Administration Officer to join our dynamic team in Addis Ababa, Ethiopia. In this pivotal role, you will be responsible for managing financial transactions and administrative tasks that support our mission to improve access to healthcare services. You will play a crucial part in ensuring that our payment systems are efficient, accurate, and compliant with relevant regulations, while also contributing to the overall administrative functions of the organization.

Key facts

What you'll do

• Oversee the processing of payments and ensure timely disbursement of funds to various stakeholders, including partners and service providers.
• Maintain accurate financial records, including invoices, receipts, and payment confirmations, to ensure transparency and accountability.
• Collaborate with the finance team to reconcile accounts and resolve any discrepancies in financial data.
• Assist in the preparation of financial reports and budgets, providing insights into spending patterns and financial health.
• Implement and maintain payment systems and processes, ensuring they are user-friendly and secure for all users.
• Provide administrative support to various departments, including scheduling meetings, managing correspondence, and organizing documentation.
• Liaise with external vendors and service providers to negotiate contracts and ensure compliance with organizational policies.
• Conduct regular audits of financial transactions and administrative processes to identify areas for improvement and enhance efficiency.
• Support the development and implementation of training programs for staff on financial policies and procedures.
• Stay updated on relevant regulations and best practices in financial management and administration to ensure compliance.
• Assist in the onboarding of new team members by providing training on payment systems and administrative processes.
• Participate in team meetings and contribute to strategic discussions regarding financial management and administrative efficiency.

Requirements

• Bachelor's degree in Finance, Business Administration, or a related field.
• A minimum of 3 years of experience in financial management or administrative roles, preferably in a nonprofit or healthcare setting.
• Strong understanding of financial principles and practices, including budgeting, accounting, and financial reporting.
• Proficiency in financial software and tools, such as QuickBooks, Excel, or similar applications.
• Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Strong attention to detail and a commitment to accuracy in financial reporting and administrative tasks.
• Effective communication skills, both written and verbal, with the ability to interact professionally with diverse stakeholders.
• Ability to work independently and as part of a team, demonstrating initiative and problem-solving skills.
• Familiarity with local regulations and compliance requirements related to financial management is a plus.

Nice to have

• Experience working in an international organization or with cross-cultural teams.
• Knowledge of payment processing systems and e-commerce platforms.
• Certification in financial management or accounting (e.g., CPA, ACCA) is an advantage.
• Proficiency in additional languages, particularly Amharic or French, to enhance communication with local partners.

Skills & tools

• Financial management software (e.g., QuickBooks, SAP)
• Microsoft Office Suite (Excel, Word, PowerPoint)
• Data analysis and reporting tools
• Communication and collaboration platforms (e.g., Slack, Microsoft Teams)
• Document management systems

Practical notes

• This position is based in Addis Ababa, Ethiopia, and requires a full-time commitment.
• The salary for this role will be competitive and commensurate with experience.
• Bamboohr is committed to creating a diverse environment and is proud to be an equal-opportunity employer.
• We encourage applications from individuals of all backgrounds and experiences.
• Candidates must be eligible to work in Ethiopia and may need to provide documentation for visa purposes if applicable.

If you are passionate about making a difference in the healthcare sector and possess the skills and experience outlined above, we invite you to apply for the Payment and Administration Officer position at Bamboohr. Join us in our mission to improve access to vital healthcare services and contribute to positive change in communities.