Officer 2, Fund Administration
Job description
Officer 2, Fund Administration at Iq Eq.
About the role
Role: Senior Corporate Secretarial Preparer
This document outlines the responsibilities, requirements, and benefits associated with the Senior Corporate Secretarial Preparer position within the organization. The role is critical to the delivery of high-quality corporate secretarial services for complex client mandates.
Position Overview
The Senior Corporate Secretarial Preparer is entrusted with owning the end-to-end delivery of sophisticated corporate secretarial services. This position requires a high level of expertise to manage complex documentation, regulatory compliance, and client expectations with a significant degree of autonomy. The successful candidate will operate at a senior level, handling intricate corporate structures and ensuring all outputs meet stringent standards of accuracy and compliance.
Key Responsibilities
The scope of this role encompasses the full lifecycle of corporate secretarial tasks for complex entities. The primary duty is the preparation of detailed corporate documentation, including board papers, formal resolutions, and comprehensive regulatory filings. Accuracy and timely delivery are paramount in all outputs.
Independence is a core requirement; the role involves managing complex corporate secretarial operations with minimal direct supervision. This includes building a deep understanding of specific client needs and adhering to evolving industry best practices. Proactive risk management is essential, involving the identification, reporting, and mitigation of potential compliance issues within funds and special purpose vehicles.
The position also involves significant process ownership. The preparer will document and maintain detailed standard operating procedures for complex workflows. Contribution to process improvement initiatives is expected to support continuous operational excellence within the team.
Quality assurance is conducted through rigorous self-review before any deliverable is presented to stakeholders. also, the role requires orchestrating effective communication with multiple clients, managing competing priorities, and adhering to strict deadlines. Synthesizing governance frameworks tailored to the specific requirements of funds and special purpose vehicles is a routine task. The individual will also implement process enhancements to remove operational bottlenecks and validate all final outputs to ensure jurisdictional mandates are met. Coordination with internal teams is vital to ensure the timely market delivery of all investor documents.
Compensation and Benefits
The organization offers a comprehensive remuneration package designed to be competitive and reflective of the role's complexity. The total compensation is structured to be proportionate to the candidate's qualifications, experience, and skill set.
In addition to financial rewards, the company provides a robust wellbeing package. Health maintenance organization (HMO) coverage begins on the employee's first day, extending to cover two (2) dependents at 100% of the monthly premium. Group life and accident insurance coverage are also included as part of the employee benefits. Mental health support is accessible through a partnership with MindNation.
The organization recognizes the importance of work-life integration, offering 26 days of annual paid leave, in addition to all public holidays. Flexible working arrangements are available, with a hybrid model consisting of 70% work-from-home and 30% onsite presence. It is important to note that the first 60 days of employment require a 100% onsite presence for onboarding purposes.
Investment in employee growth is a priority, with access to training, tools, and a structured development plan. The company is committed to fostering an inclusive and diverse workplace, actively supporting initiatives led by its Diversity, Equity, and Inclusion steering committee.
About the Candidate
The ideal candidate possesses a strong educational background, holding a Bachelor's degree in Business Administration, Juris Doctor, Corporate Governance, Law, or a closely related discipline. Relevant professional certifications, such as Chartered Secretary, are considered advantageous.
Professional experience is a key requirement, with a minimum of three years in corporate secretarial services expected. The candidate must have demonstrable experience in handling low-to-medium complexity tasks independently. Specific familiarity with corporate secretarial practices within the funds industry and for special purpose vehicles is a significant asset.
The role demands excellent organizational skills, with the ability to effectively manage multiple clients and deliverables under tight time constraints. A commitment to upholding the highest standards of quality and compliance is mandatory.
Our Commitment
Sustainability and long-term stakeholder relationships are central to the organization's strategy. The company is dedicated to reducing its environmental impact and fostering an inclusive culture for its 6,500+ employees across 24 countries. Through programs like Iq Eq Launchpad, the organization actively supports women managers in the private equity and venture capital sectors.
The organization provides end-to-end services in administration, accounting, reporting, and regulatory compliance for the investment sector. With assets under administration exceeding US$857 billion and partnerships with 13 of the world's top-15 private equity firms, the company operates at a global scale. Its success is driven by a combination of technical expertise, proprietary technology, and a dedicated people-centric approach.
About Iq Eq
Iq Eq is a leading Investor Services group offering comprehensive solutions to the investment sector worldwide. The company powers people and possibilities through intelligent solutions built on deep client understanding and operational excellence.
Job Details
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Location: Pasig
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Engagement: Full-time
- Job Function: Corporate Secretarial
- Seniority Level: Senior
Application Process
Please confirm all compensation and benefits details on the official application page provided by the organization. This document serves as a guide to the role's core functions and requirements.