Purchasing Officer
Job description
About the role
Purchasing Officer
Location: Canada
Position Type: Part-Time Permanent
Work Schedule: 20 hours per week
Job Classification: A5005
Posting Identifier: Sait-PO-A5005-2026
Application Deadline: August 14th, 2026
About the Opportunity
The School of Manufacturing and Automation and the School of Transportation at Sait depend on precise and efficient purchasing functions to support their educational missions. The Purchasing Officer role is integral to this operational success. This position provides essential administrative and coordination support to ensure the seamless flow of goods and services. The role facilitates the acquisition of necessary resources, from raw materials to specialized equipment, enabling hands-on learning and shop operations to proceed without interruption.
This is a permanent, part-time position offering a competitive salary range of $62,000.00 to $66,123.20 annually, calculated on a 40-hour work week basis for a 20-hour position. The placement within this range is determined through a standard review of candidate skills, relevant experience, and internal equity considerations.
Key Responsibilities
The Purchasing Officer serves as a critical link between academic requirements and procurement execution. The primary duty involves coordinating the intake of requests from instructors and operational teams. This process transforms academic needs for tools, materials, and parts into actionable purchase documentation. The officer is responsible for building and maintaining accurate order files to guarantee that training materials arrive in time for scheduled hands-on sessions.
Procurement processing requires the creation of precise requisitions that align with established timelines and budget parameters. A core function is obtaining and evaluating quotations from multiple vendors to secure fair market value and reliable supply. Upon approval, the officer converts these decisions into formal purchase orders, ensuring each commitment is accurately tracked.
Monitoring the status of all orders is essential to verify arrival against schedules and program demands. The officer maintains comprehensive purchasing records to ensure full traceability, which is vital for financial reporting and audit purposes. This includes coordinating the receipt of deliveries and ensuring stock levels are aligned with class schedules and shop operational demands.
The role necessitates regular engagement with vendors to clarify specifications, timelines, and quality expectations. Effective communication with receiving teams and instructional staff is required to resolve any issues that may arise. By addressing constraints and managing changes proactively, the officer keeps workflows moving smoothly. also, the Purchasing Officer updates key procurement systems to maintain current data, which supports accurate forecasting and future planning activities.
Requirements
Successful performance in this role requires a practical understanding of academic procurement processes and technical shop workflows. The candidate must demonstrate strict adherence to vendor agreements and institutional procurement policies and procedures. Meticulous attention to detail is mandatory when using purchasing systems for data entry and order tracking.
Organized record-keeping practices are essential for managing documentation and ensuring audit readiness. The ability to communicate clearly with internal stakeholders, including receiving personnel and instructors, is a fundamental requirement. A proactive approach to supporting inventory reconciliation efforts helps balance stock levels with training schedule requirements.
Qualifications and Experience
Previous experience working within education or technical training environments is a preferred qualification. Familiarity with the unique demands of hands-on learning environments is considered an asset.
Core Competencies and Tools
- Advanced proficiency with procurement systems, email, and standard office software.
- Strong organizational skills with the ability to manage multiple priorities in a dynamic setting.
- Excellent written and verbal communication abilities.
- A methodical approach to problem-solving and vendor management.
Additional Information
This position reports to the Purchasing Supervisor. The successful candidate will play a key role in supporting the delivery of high-quality training at Sait. A comprehensive overview of employee benefits and perks is available on the official Sait career portal.
Please confirm all details on the official application page. Ensure all information provided aligns with the requirements and expectations of this duty order.