Alumni Engagement Coordinator

About the role

Information Officer I

Position Overview

The role of Information Officer I within the Alumni and Development department is central to the operational success of alumni engagement at Sait. This position, classified as A5067, carries a salary range of $61,588.80 to $63,731.20, reflecting an assessment of skills, experience, and internal equity. The incumbent will work a standard 40-hour week and is entitled to 3 weeks of paid vacation annually. The posting for this role remains open until the position end date of March 8, 2027, with applications closing at the end of the day on August 16, 2026.

The primary mission of this role is to ensure the smooth execution of alumni programs and events, providing the essential support that allows the Alumni and Development team to foster pride, connection, and lifelong engagement among Sait alumni, students, and donors. The ideal candidate is a proactive organizer and a dedicated relationship-builder who thrives in a structured, collaborative setting.

Key Responsibilities

The Information Officer I will serve as a critical coordinator, managing the detailed workflow that supports alumni initiatives. A primary duty involves designing and managing intake frameworks to capture alumni information efficiently and direct inquiries to the appropriate channels for timely resolution. This includes constructing and mapping detailed schedules for events and campus visits, ensuring that resources are balanced to maintain the steady momentum of all programs.

A significant portion of the role is dedicated to volunteer management. The coordinator will oversee the full volunteer pathway, from initial recruitment and comprehensive training to active coordination and meaningful recognition of contributions. This involves building clear partnership briefs for external collaborators, outlining expectations, timelines, and shared outcomes to ensure alignment on all initiatives.

The position requires a thorough review of activity metrics and engagement data. The incumbent will identify patterns, assess the effectiveness of programs, and propose data-driven adjustments to strengthen connections and improve future activities. Communication is a core function; the officer will craft and ship polished, professional communications, including confirmations and wrap-up messages that reinforce Sait pride and shared purpose.

Collaboration is integral to this position. The officer will build and maintain structures for cooperation with various departments, ensuring that alumni materials and campaigns integrate seamlessly with broader campus priorities. also, this role provides direct support to donor outreach efforts by organizing and managing information flows that sustain interest and encourage continued involvement with Sait.

Requirements and Qualifications

Candidates must bring three to five years of experience coordinating volunteer or engagement initiatives within a campus or similar institutional environment. A core requirement is the ability to manage databases and track interactions accurately, ensuring the maintenance of precise and up-to-date alumni records.

Proficiency with technology platforms is essential for organizing events, sharing updates, and communicating effectively with stakeholders. The successful applicant must possess reliable transportation within Calgary to facilitate attendance at meetings and all campus-based activities. Authorization to work in Canada is mandatory, with the start date aligning with operational needs prior to the March 8, 2027, deadline.

Additional Information

While not required, a working knowledge of fundraising principles and donor stewardship practices is considered a valuable asset. The successful candidate will utilize Microsoft Office 365 as a primary tool for daily operations.

Prospective applicants are advised to This position represents a unique opportunity to play a pivotal role in strengthening the Sait community through exceptional organization and dedicated support.

What you'll do

• Execute the full scope of activities for the as detailed in the official documentation.
• Adhere strictly to the parameters and guidelines outlined
• Design and implement intake frameworks that capture alumni data effectively and streamline the routing of inquiries to the correct resources.
• Construct detailed schedules for alumni events and campus visits, balancing personnel, venues, and materials to ensure seamless execution.
• Manage the complete volunteer lifecycle, including recruitment, training, deployment, and recognition of participant contributions.
• Develop clear partnership briefs for external collaborators that define roles, timelines, and expected outcomes for joint initiatives.
• Analyze activity metrics and engagement data to identify trends and recommend adjustments that enhance program effectiveness.
• Craft and distribute professional communications, such as confirmations and wrap-up messages, that reinforce Sait pride and a sense of shared purpose.
• Build and maintain collaborative structures with various departments to ensure alumni campaigns align with institutional priorities.
• Provide operational support to donor outreach by organizing information flows that sustain interest and encourage ongoing involvement with Sait.
• Utilize Microsoft Office 365 as the primary platform for daily tasks, including document creation, data tracking, and communication.
• Maintain reliable transportation within Calgary to ensure consistent attendance at meetings and all campus-based activities.
• Ensure all work complies with the authorization requirements for employment in Canada, with adherence to the start date conditions.
• Contribute to a professional environment that supports the mission of fostering alumni pride, connection, and lifelong engagement.

Requirements

• Possess three to five years of experience coordinating volunteer or engagement initiatives within a campus or comparable institutional setting.
• Demonstrate the ability to manage databases and track interactions with accuracy to maintain precise and current alumni records.
• Exhibit proficiency with technology platforms necessary for organizing events, sharing updates, and communicating with stakeholders.
• Hold reliable transportation within Calgary to attend meetings and perform all campus-based activities.
• Obtain authorization to work in Canada and meet the start date requirements prior to March 8, 2027.
• Apply through the official channels by the closing date of August 16, 2026, before the end of the business day.
• Comply with the posting timeline, noting that the position remains open until March 8, 2027, subject to fill.
• Confirm that you understand the compensation range is $61,588.80 to $63,731.20 based on skills, experience, and internal equity.
• Acknowledge the standard work schedule of 40 hours per week and the allocation of 3 weeks of paid vacation annually.
• Understand that a working knowledge of fundraising principles and donor stewardship practices is a valued asset, though not mandatory.

Nice to have

The official documentation may indicate that a working knowledge of fundraising principles and donor stewardship practices is a valuable asset for this role.

Practical notes

-

Engagement: AUPE Temporary Salary

-

Location: Canada

• Hours: 40 hours per week
• Vacation: 3 weeks annually
• Deadline to apply: August 16, 2026
• Posting end date: March 8, 2027
• Authorization to work in Canada is required
• Start date must align with operational needs before March 8, 2027
• Utilization of Microsoft Office 365 is required
• Reliable transportation within Calgary is necessary