Commercial Assistant

About the role

Bamboohr is seeking a dedicated and detail-oriented Commercial Assistant to join our team in Stafford, Staffordshire. This full-time position is ideal for individuals who thrive in a fast-paced environment and are eager to contribute to the success of our commercial operations. As a Commercial Assistant, you will play a pivotal role in supporting the commercial team by managing various administrative tasks, ensuring smooth operations, and facilitating effective communication across departments.

Key facts

What you'll do

• Assist the commercial team in preparing and processing documentation related to contracts, bids, and proposals to ensure compliance with company standards.
• Maintain and update databases and records, ensuring that all information is accurate and accessible for team members.
• Coordinate meetings and appointments for the commercial team, managing calendars and scheduling to optimize productivity.
• Support the preparation of reports and presentations by gathering data, creating visuals, and formatting documents to meet professional standards.
• Liaise with clients and suppliers to address inquiries, provide information, and facilitate effective communication throughout the project lifecycle.
• Monitor project timelines and deliverables, ensuring that all deadlines are met and that stakeholders are kept informed of progress.
• Assist in the procurement process by obtaining quotes, processing purchase orders, and tracking inventory levels for necessary materials.
• Contribute to the development and implementation of internal processes and procedures to enhance efficiency within the commercial team.
• Collaborate with cross-functional teams to support various projects, ensuring alignment with company goals and objectives.
• Participate in training and development opportunities to enhance skills and knowledge relevant to the role and the industry.
• Provide administrative support for budget tracking and financial reporting, ensuring that all expenditures are documented and accounted for.
• Engage in continuous improvement initiatives, offering suggestions for enhancing workflows and increasing overall team effectiveness.

Requirements

• Proven experience in an administrative or commercial support role, preferably within a construction or engineering environment.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively in a dynamic setting.
• Excellent written and verbal communication skills, with a keen attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management software.
• Ability to work collaboratively within a team while also demonstrating initiative and independence when required.
• Strong analytical skills and the capability to interpret data and generate reports.
• A proactive approach to problem-solving, with a focus on delivering high-quality results.

Nice to have

• Experience with contract management software or customer relationship management (CRM) tools.
• Knowledge of the construction industry and an understanding of relevant regulations and compliance standards.
• A degree or certification in business administration, project management, or a related field.
• Familiarity with financial management principles and budgeting processes.

Skills & tools

The ideal candidate will possess strong organizational and communication skills, be proficient in Microsoft Office applications, and have experience with project management tools. A keen eye for detail and the ability to work under pressure are essential for success in this role. Familiarity with industry-specific software will be an advantage.

Practical notes

Candidates should be prepared to demonstrate their ability to manage administrative tasks efficiently and effectively. The role may require occasional travel to client sites or other Bamboohr locations, depending on project needs. Flexibility in working hours may be necessary to accommodate project deadlines and team requirements.

META

Company: Bamboohr

Title: Commercial Assistant

Listed

location: Stafford, Staffordshire

Job type: Full-time

Apply URL: https://lanesgroup.bamboohr.com/careers/3345

Join Bamboohr as a Commercial Assistant and become an integral part of our dynamic team. If you are passionate about supporting commercial operations and are looking for a challenging yet rewarding opportunity, we encourage you to apply today!