Administrator

About the role

The Administrator position at Bamboohr is a full-time role based in Derby, Derbyshire. This role supports the operational functions of the organization by handling a wide variety of administrative tasks on a daily basis. The Administrator will be responsible for maintaining office procedures and ensuring that all daily operations run effectively and efficiently. Bamboohr is seeking a dedicated and reliable individual to join their team in Derby on a permanent full-time basis.

Key facts

What you'll do

• Managing incoming and outgoing correspondence including emails, letters, and packages to ensure timely and accurate communication across the organization
• Maintaining accurate records and files using established office filing systems and procedures to keep information organized and accessible
• Coordinating meetings, appointments, and travel arrangements for staff members and leadership to ensure smooth scheduling and logistics
• Supporting the preparation of reports, presentations, and documentation as needed by various teams and departments within the company
• Handling invoices, expense reports, and other financial paperwork with careful attention to detail and accuracy at all times
• Answering phone calls and directing inquiries to the appropriate departments or personnel in a professional and courteous manner
• Assisting with recruitment activities including scheduling interviews, organizing candidate communications, and supporting the hiring process as needed
• Overseeing office supplies inventory and placing orders to maintain adequate stock levels and ensure uninterrupted daily operations
• Contributing to the development and improvement of administrative processes and workflows to increase overall office efficiency and productivity
• Supporting the implementation of office policies and ensuring compliance with organizational standards and guidelines across all departments
• Liaising with external vendors and service providers to coordinate office-related services and resolve any issues that arise
• Performing data entry tasks and updating databases to keep information current, accurate, and readily available for reference
• Monitoring and ordering office supplies, equipment, and amenities to ensure the workplace remains well-equipped and functional
• Assisting with the coordination of internal events, training sessions, and departmental meetings as requested by management

Requirements

• Proven experience working in an administrative or office support role in a professional and structured environment
• Strong written and verbal communication skills with the ability to interact professionally with all levels of staff
• Proficiency in standard office software and applications for daily task management, document creation, and data handling
• Excellent organizational skills with the ability to prioritize multiple tasks, manage competing deadlines, and maintain accuracy
• Attention to detail and consistent accuracy in all aspects of work including data handling and record keeping
• Ability to work independently as well as collaboratively within a team setting at the Derby office location
• A positive and professional attitude with a genuine willingness to learn and adapt to new procedures
• High school diploma or equivalent qualification; further education or certification in office administration is beneficial
• Experience with general bookkeeping, invoicing, and basic financial administration in an office or business setting
• Comfortable working with confidential information and adhering to data protection and privacy standards in the workplace

Nice to have

• Previous experience working with enterprise resource planning or customer relationship management systems in an office environment
• Familiarity with bookkeeping basics and financial record-keeping practices in a professional office setting is advantageous
• Experience coordinating events or managing logistics for meetings and organizational gatherings within a company setting
• Knowledge of health and safety regulations and compliance requirements relevant to day-to-day office environments
• Understanding of document management and archival practices including digital filing and physical record storage procedures

Skills & tools

• Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook for daily administrative tasks and document creation
• Google Workspace and cloud-based collaboration tools for document sharing, team coordination, and real-time editing
• Standard office equipment including printers, scanners, and photocopiers for efficient document management and reproduction
• Database management systems for maintaining accurate, up-to-date organizational records and ensuring data integrity
• Email and calendar management platforms for scheduling appointments, coordinating meetings, and team communications
• Basic bookkeeping and accounting software for handling invoices, expense tracking, and financial paperwork accurately
• Familiarity with project management tools and task tracking systems for organizing workflow and deadlines
• Knowledge of filing systems, both physical and digital, for maintaining organized and accessible records

Practical notes

• This full-time Administrator role is based at the Bamboohr office in Derby, Derbyshire and requires regular on-site presence
• The working hours are standard full-time office hours with potential for occasional flexibility in scheduling arrangements
• The position is a permanent full-time employment opportunity with Bamboohr located in Derby, Derbyshire
• Applicants should be prepared to work on-site at the Derby location as part of the full-time arrangement
• This is a permanent full-time position and does not include remote or work-from-home arrangements as per the job listing