Senior Fund Corporate Oversight Officer

About the role

This position coordinates complex daily legal tasks while safeguarding client files and guiding transactions from intake to completion. The role engages banks and partners to transform strict regulations into practical solutions for real estate and investment vehicles. You will serve as a key liaison, ensuring all administrative and legal formalities are executed precisely and efficiently. The position organizes and reviews board materials to ensure directors receive accurate documentation ahead of critical meetings. Preparing notarial instruments and private deeds requires precision, as ownership transfers depend on error-free administrative execution. You will verify KYC files and compliance records to close regulatory gaps before issues arise during audits. Leading board and shareholder sessions involves capturing minutes and tracking agreement changes across funds, trusts, and corporate entities. Your role turns complex requirements into streamlined, actionable processes through diligent oversight and cross-functional coordination.

Key facts

What you'll do

• Execute acquisitions of participations, board resolutions, incorporations, and liquidations using advanced knowledge of annual reporting law.
• Organize and review board materials to ensure directors receive accurate documentation ahead of critical meetings.
• Prepare notarial instruments and private deeds, ensuring precision as ownership transfers depend on error-free administrative execution.
• Verify KYC files and compliance records to close regulatory gaps before issues arise during audits.
• Coordinate intake documents for new clients, validating identity, capital sources, and legal structure before onboarding.
• Develop filing strategies with external counsel to ensure statutory submissions align with jurisdictional timelines across multiple regions.
• Lead board and shareholder sessions, capturing minutes and tracking agreement changes across funds, trusts, and corporate entities.
• Ship resolutions and corporate records to investors, confirming safe delivery and archiving copies for future reference.
• Partner with service providers to align fund administration, accounting, and reporting workflows in support of client objectives.
• Translate strict regulations into practical solutions through engagement with banks and partners for real estate and investment vehicles.

Requirements

• Candidates must possess a first professional law degree and have completed 4-7 years of post-qualification experience in Corporate, Company, or Fiscal law.
• You must have served in a Corporate Officer role, with at least 1-2 years of relevant oversight in regulated fund environments.
• Proficiency in MS Office is required, along with familiarity with specialized software such as SAP.
• Deep expertise in Luxembourg company law, including SOPARFI, SICAR, SIF, and RAIF structures, is essential.
• Fluency in English is mandatory for all communications and documentation.
• You will execute complex legal documentation with accuracy under tight deadlines and evolving regulatory demands.
• The role requires meticulous attention to detail to maintain the integrity of client files and regulatory compliance.
• You must demonstrate the capacity to manage multiple priorities across jurisdictions while adhering to strict compliance standards.

Nice to have

• Fluency in an additional language strengthens collaboration with international clients and local authorities.

Practical notes

• This role is based in Luxembourg City and is a full-time position.
• Please note the compensation package is competitive and tied to qualifications and experience.

The Senior Fund Corporate Oversight Officer at Iq Eq operates at the intersection of legal precision and strategic execution, ensuring that governance frameworks remain robust and adaptable. You will manage intricate workflows involving board documentation, notarial acts, and compliance verification, translating dense regulatory requirements into clear operational steps. Success in this role depends on the ability to coordinate seamlessly with banks, external counsel, and service providers to maintain alignment with jurisdictional expectations. The position demands fluency in both technical legal knowledge and practical application within Luxembourg's regulatory landscape, particularly for structures such as SOPARFI, SICAR, SIF, and RAIF. You will validate client identity, capital sources, and legal structure during intake, ensuring that onboarding processes meet rigorous compliance standards. The role also involves leading board and shareholder meetings, capturing accurate minutes, and tracking changes to agreements across a diverse portfolio of funds and corporate entities. Shipping resolutions and corporate records to investors forms part of the end-to-end responsibilities, requiring confirmation of delivery and archival for future reference. Through these duties, you contribute directly to protecting client objectives and sustaining long-term relationships grounded in trust and regulatory integrity. The function supports the broader mission of Iq Eq to deliver integrated compliance, administration, asset services, and advisory capabilities worldwide. By leveraging advanced knowledge of annual reporting law and Luxembourg company law, you help ensure that statutory submissions are timely and accurate. The position plays a critical role in closing regulatory gaps before audits, reducing risk for the firm and its clients. You will work within a hybrid environment, utilizing tools such as SAP and MS Office to manage documentation and reporting requirements efficiently. The opportunity is available in Luxembourg City, with full-time engagement expected and competitive compensation aligned with experience. This role is suited for professionals who thrive in regulated environments and seek long-term impact within a global investor services platform.