OKO West Project- Protocol Assistant

About the role

Gmining Ventures is seeking a dedicated Protocol Assistant to join our dynamic team for the OKO West Project based in Georgetown. This role is essential for ensuring smooth communication and coordination among various stakeholders involved in the project. The Protocol Assistant will play a pivotal role in managing logistics, facilitating meetings, and maintaining documentation to support the project's objectives. If you are detail-oriented, organized, and passionate about contributing to a significant mining initiative, we encourage you to apply.

Key facts

What you'll do

• Assist in the coordination of project meetings, including scheduling, agenda preparation, and minute-taking to ensure all discussions and decisions are documented accurately.
• Serve as the primary point of contact for internal and external stakeholders, addressing inquiries and facilitating effective communication across teams.
• Manage logistics for project-related events, including travel arrangements, accommodations, and venue bookings, ensuring all details are meticulously organized.
• Maintain and update project documentation, including reports, presentations, and correspondence, ensuring that all materials are current and accessible.
• Support the preparation of project briefs and presentations for senior management and stakeholders, ensuring clarity and professionalism in all communications.
• Collaborate with various departments to gather information and data necessary for project reporting and decision-making processes.
• Assist in the development and implementation of project protocols and procedures, ensuring compliance with organizational standards and best practices.
• Monitor project timelines and deliverables, providing regular updates to the project team and identifying any potential issues that may arise.
• Participate in training sessions and workshops to enhance your knowledge of project management tools and methodologies relevant to the mining industry.
• Contribute to the continuous improvement of project processes by providing feedback and suggestions based on your observations and experiences.
• Support the team in preparing for audits and compliance checks, ensuring all documentation is in order and readily available.
• Foster a positive and collaborative team environment, promoting open communication and mutual support among team members.

Requirements

• A bachelor's degree in business administration, project management, or a related field.
• At least 2 years of experience in a similar role, preferably within the mining or construction industry.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Excellent verbal and written communication skills, with a keen attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management software.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong problem-solving skills and the ability to adapt to changing circumstances.
• A proactive approach to identifying and addressing potential challenges before they escalate.

Nice to have

• Experience working in an international or multicultural environment.
• Knowledge of mining industry regulations and compliance standards.
• Familiarity with data management systems and tools used in project tracking.
• Additional language proficiency, particularly in French or Spanish, is a plus.

Skills & tools

• Proficient in project management software (e.g., Asana, Trello, or similar tools) to track progress and manage tasks efficiently.
• Strong analytical skills to interpret data and generate insights for project improvement.
• Excellent interpersonal skills to build relationships with stakeholders at all levels.
• Ability to create visually appealing presentations and reports using design tools (e.g., Canva, Adobe Creative Suite).

Practical notes

• This position is based in Georgetown, and candidates should be prepared for occasional travel to project sites as required.
• The role may involve working outside of regular hours to accommodate meetings with international stakeholders.
• Gmining Ventures is committed to fostering a diverse and inclusive workplace; we encourage applications from individuals of all backgrounds.
• For more information about the company and to apply, please visit our careers page at [Gmining Ventures Careers](https://gminingventures.bamboohr.com/careers/682).

META

Company: Gmining Ventures

Title: OKO West Project- Protocol Assistant

Listed

location: Georgetown, Georgetown

Job type: Permanent

Georgetown