Accounts Payable Analyst

About the role

We are seeking a dedicated Accounts Payable Analyst to join our expanding finance team at CUBE. In this position, you will oversee the complete accounts payable process across various entities and currencies. This role provides an exciting opportunity to work within a dynamic international environment, where you will play a key role in supporting essential financial operations, enhancing processes, and driving automation initiatives. You will report directly to the Accounts Payable & Treasury Manager.

Key facts

What you'll do

• Accurately process vendor invoices for multiple entities and currencies, ensuring compliance with internal policies.
• Generate Purchase Orders (POs) and conduct three-way matching, addressing any discrepancies that arise.
• Allocate invoices to the appropriate entity, general ledger account, and cost center for accurate financial reporting.
• Assess and confirm tax treatments (such as VAT, GST, and WHT) across different jurisdictions for review and compliance.
• Reconcile vendor statements and proactively resolve any outstanding issues to maintain good vendor relationships.
• Manage vendor master data, ensuring that changes to supplier bank accounts are verified independently.
• Handle employee expense claims and reimbursements for various entities, ensuring accuracy and compliance with company policies.
• Review and validate transactions within expense and travel management systems to ensure correctness.
• Ensure adherence to company policies and appropriate coding for all expenses processed.
• Contribute to ongoing improvements in travel and expense management processes.
• Facilitate payment approvals by coordinating with department heads and senior stakeholders.
• Monitor payment due dates and prepare payment runs for multiple entities in a timely manner.
• Assist with treasury functions, including bank account reconciliations and executing payments.
• Support credit card reconciliations across various currencies to ensure accuracy.
• Conduct reconciliations for vendors, banks, and balance sheets to maintain financial integrity.
• Participate in month-end and year-end closing activities to ensure timely financial reporting.
• Assist with accounts payable accruals and reconciliation processes to ensure accurate financial statements.
• Uphold strong internal controls and compliance with finance policies throughout all processes.
• Respond to supplier inquiries in a professional and timely manner to maintain positive relationships.
• Build and nurture effective relationships with vendors and internal stakeholders to facilitate smooth operations.
• Support ad hoc finance and operational projects as required to enhance overall efficiency.

Requirements

• A Bachelor's degree in Accounting, Finance, or a related discipline is required.
• A minimum of 3-5 years of experience in an Accounts Payable role is essential.
• Proven experience in high-volume accounts payable environments is necessary.
• Demonstrated proficiency in bank reconciliations is required.
• Experience with balance sheet reconciliations is essential.
• Familiarity with vendor statement reconciliations is a must.
• Experience supporting month-end and year-end closing activities is required.
• A solid understanding of Accounts Payable best practices and internal controls is essential.

Nice to have

• Experience in technology, SaaS, fintech, or other rapidly growing organizations is advantageous.
• Familiarity with working in international, multi-entity, and multi-currency environments is a plus.
• Exposure to various tax jurisdictions and international supplier payments is beneficial.

Skills & tools

• Proficient in Microsoft Office 365, particularly Excel.
• Experience with ERP systems and expense management platforms is required.
• Familiarity with Travel & Expense (T&E) platforms and automated workflow systems is essential.
• Knowledge of NetSuite is desirable.
• Experience with financial reporting tools and reconciliation tools is a plus.
• Familiarity with accounts payable automation platforms is advantageous.

Practical notes

The working hours for this position are from 11:00 AM to 8:00 PM Manila time. This role will involve supporting various projects, including ERP and NetSuite optimization, accounts payable automation, improvements in travel and expense processes, onboarding new international entities, and expediting month-end closing activities.

About the company

A CUBE is a three-dimensional solid object in geometry. A CUBE has eight vertices and twelve straight edges of the same length, so that these edges form six square faces of the same size. It is an example of a polyhedron.