Professional Assistant

About the role

Bamboohr is seeking a Professional Assistant to provide essential administrative and operational support across the organization. This role serves as a central point of coordination for day-to-day business activities, ensuring that workflows remain organized and that team members have the resources they need to focus on their core responsibilities. The Professional Assistant at Bamboohr works closely with leadership and staff in Prince George, British Columbia, contributing to a productive and well-structured work environment. The position is full-time and involves a blend of communication, scheduling, documentation, and project coordination tasks that keep the organization running smoothly.

Key facts

What you'll do

Support daily office operations by managing correspondence, filing systems, and internal communication channels across the organization. Coordinate meeting schedules, book conference rooms, and prepare agendas to ensure productive and timely gatherings. Assist with the preparation of reports, presentations, and other documents required by team leads and department managers. Maintain accurate records and databases, updating contact information, project statuses, and administrative files as needed. Serve as a point of contact for internal and external inquiries, directing requests to the appropriate team members. Help manage procurement of office supplies and coordinate with vendors when restocking or replacing equipment. Support onboarding activities for new hires by preparing welcome materials and orienting them to company procedures. Assist with event planning, including internal meetings, client visits, and community engagement activities in Prince George. Monitor project timelines and follow up on action items to ensure deadlines are met and nothing falls through the gaps. Contribute to process improvement by identifying inefficiencies in administrative workflows and proposing practical solutions.

Requirements

High school diploma or equivalent; additional certification in office administration or a related field is valued. Demonstrated experience in an administrative support role, with a solid understanding of office procedures and best practices. Strong written and verbal communication skills, with the ability to interact professionally with diverse stakeholders. Proficiency with standard office software, including word processing, spreadsheet, and email applications. Excellent organizational abilities, with a proven track record of managing multiple tasks and meeting deadlines. Attention to detail and accuracy in document preparation, data entry, and record maintenance. Ability to work independently and exercise sound judgment when handling confidential or sensitive information. Comfortable adapting to shifting priorities and changing demands in a fast-paced office setting.

Nice to have

Experience with customer relationship management or ticketing systems is a helpful addition to your skill set. Familiarity with basic bookkeeping or expense tracking processes can support the finance and operations teams. Previous exposure to project management tools or scheduling platforms used in professional services environments. Background in a technology or telecommunications company, which can provide useful context for the work at Bamboohr.

Skills & tools

Microsoft Office Suite, including Word, Excel, and PowerPoint for document creation and data management. Email and calendar applications for scheduling, correspondence, and time management. File management and cloud storage platforms for organizing and sharing documents securely. Basic proficiency with web browsers, internal portals, and company communication tools. Record-keeping and database management systems for maintaining accurate administrative files. Standard office equipment, including printers, scanners, and photocopiers, for day-to-day document handling.

Practical notes

The Professional Assistant position is based in Prince George, British Columbia, and requires on-site presence during regular business hours. Full-time hours apply, with a standard work schedule that may occasionally include flexibility for meetings or events outside the core workday. Bamboohr values a professional and respectful workplace culture, and all team members are expected to uphold these standards in their daily interactions. Applications should be submitted through the Bamboohr careers portal, and candidates are encouraged to include a resume and a brief cover letter outlining their relevant administrative experience.