Senior Associate - Corporate Secretarial Services

About the role

As a Senior Associate in Corporate Secretarial Services at Waystone, you will play a crucial role in delivering high-quality corporate governance and compliance services to our diverse clientele. This position requires a blend of technical expertise and interpersonal skills, as you will be responsible for managing client relationships while ensuring adherence to regulatory requirements. You will work in a dynamic environment, collaborating with various teams to provide comprehensive support for corporate secretarial matters.

Key facts

What you'll do

• Oversee the preparation and filing of statutory documents, ensuring compliance with local regulations and corporate governance standards.
• Manage the maintenance of corporate records, including registers and minutes, for a portfolio of clients across various jurisdictions.
• Liaise with clients to provide expert advice on corporate governance, compliance issues, and best practices in corporate secretarial services.
• Coordinate and facilitate board meetings, including the preparation of agendas, minutes, and resolutions, ensuring all necessary documentation is accurate and timely.
• Assist in the incorporation of new entities, including drafting necessary documents and liaising with relevant authorities.
• Support clients in managing their ongoing compliance obligations, including annual returns and other regulatory filings.
• Conduct research on corporate governance trends and regulatory changes to keep clients informed and ensure best practices are followed.
• Collaborate with internal teams, such as legal and tax, to provide integrated solutions that meet client needs and enhance service delivery.
• Mentor and train junior staff members, fostering a culture of continuous learning and professional development within the team.
• Build and maintain strong relationships with clients, ensuring high levels of satisfaction and retention through proactive communication and service delivery.
• Participate in business development initiatives, including preparing proposals and attending client meetings to expand the firm's client base.
• Stay updated on industry developments and contribute to the continuous improvement of internal processes and service offerings.

Requirements

• A degree in law, business administration, or a related field, with a strong understanding of corporate governance and compliance.
• A minimum of 3-5 years of experience in corporate secretarial services or a related field, preferably within a professional services environment.
• In-depth knowledge of Luxembourg corporate law and regulations, as well as familiarity with international corporate governance practices.
• Excellent organizational skills with the ability to manage multiple tasks and deadlines effectively.
• Strong communication skills, both written and verbal, with the ability to convey complex information clearly and concisely.
• Proficiency in Microsoft Office Suite and corporate governance software, with a keen eye for detail.
• Ability to work independently as well as collaboratively within a team, demonstrating a proactive approach to problem-solving.

Nice to have

• Professional certifications in corporate governance or company secretarial practice, such as ICSA or equivalent.
• Experience working with clients in diverse industries, including financial services, real estate, and technology.
• Fluency in multiple languages, particularly English and French or German, is an advantage.
• Familiarity with electronic filing systems and corporate compliance software.

Skills & tools

• Strong analytical and critical thinking skills to assess complex situations and provide effective solutions.
• Proficient in project management methodologies to ensure timely delivery of services.
• Excellent interpersonal skills to build rapport with clients and colleagues alike.
• Knowledge of risk management principles and how they apply to corporate governance.

Practical notes

• This position is based in Senningerberg, Luxembourg, and may require occasional travel for client meetings or training sessions.
• The salary for this role is competitive and commensurate with experience, reflecting the importance of the position within the organization.
• Candidates must be eligible to work in Luxembourg; visa sponsorship may be available for the right candidate.
• Interested applicants can apply through the Waystone careers page at https://waystone.bamboohr.com/careers/1555.

At Waystone, we are committed to fostering an inclusive and diverse workplace where every employee can thrive. We look forward to welcoming a new Senior Associate to our Corporate Secretarial Services team who shares our dedication to excellence and client service.