Associate - Corporate Secretarial Services

About the role

Bamboohr is seeking a dedicated Associate to join our Corporate Secretarial Services team in Dublin. This full-time position offers an exciting opportunity to work in a dynamic environment where you will support a variety of corporate governance and compliance activities. As an integral part of our team, you will be responsible for ensuring that our clients meet their statutory obligations while maintaining high standards of service delivery.

Key facts

What you'll do

• Assist in the preparation and filing of statutory documents with regulatory authorities, ensuring compliance with local laws and regulations.
• Support the management of corporate records, including maintaining registers of shareholders, directors, and other key stakeholders.
• Collaborate with clients to gather necessary information for compliance purposes, ensuring timely and accurate submissions.
• Prepare board meeting agendas, minutes, and resolutions, facilitating effective communication and documentation of corporate decisions.
• Conduct research on corporate governance best practices and regulatory changes, providing insights to clients and internal teams.
• Assist in the onboarding of new clients, ensuring a smooth transition and understanding of their corporate governance needs.
• Liaise with external stakeholders, including legal advisors and regulatory bodies, to ensure all corporate matters are handled efficiently.
• Contribute to the development and improvement of internal processes and systems related to corporate secretarial functions.
• Provide training and support to junior team members, fostering a collaborative and knowledge-sharing environment.
• Monitor and report on compliance deadlines, ensuring that all filings and submissions are completed on time.
• Participate in client meetings and presentations, showcasing our services and addressing any queries related to corporate governance.
• Stay updated on industry trends and changes in legislation that may impact our clients, proactively advising them on necessary actions.

Requirements

• A degree in law, business administration, or a related field is preferred.
• At least 2 years of experience in corporate secretarial services or a similar role within a professional services environment.
• Strong understanding of corporate governance principles and compliance requirements in Ireland.
• Excellent organizational skills with the ability to manage multiple tasks and deadlines effectively.
• Strong attention to detail, ensuring accuracy in documentation and filings.
• Proficient in Microsoft Office Suite, particularly Excel and Word, with experience in corporate governance software being an advantage.
• Exceptional written and verbal communication skills, with the ability to convey complex information clearly and concisely.
• Ability to work independently as well as collaboratively within a team.
• A proactive approach to problem-solving and a commitment to delivering high-quality service to clients.

Nice to have

• Experience working with international clients or in a multinational corporate environment.
• Knowledge of additional languages is a plus, enhancing communication with diverse client bases.
• Professional certification in corporate governance or related fields (e.g., ICSA) would be beneficial.

Skills & tools

• Proficiency in corporate governance software and tools for managing compliance and documentation.
• Strong analytical skills to interpret legal documents and regulatory requirements effectively.
• Familiarity with project management tools to assist in tracking progress and deadlines.
• Ability to utilize digital communication platforms for remote collaboration and client engagement.

Practical notes

• This position is based in Dublin, and candidates should be prepared for occasional travel to meet with clients or attend training sessions.
• The role may involve working outside of standard business hours during peak periods, especially around filing deadlines.
• Candidates should be eligible to work in Ireland, and visa sponsorship is available for qualified individuals.

Join Bamboohr and be part of a team that values excellence, integrity, and collaboration. We are committed to providing our employees with opportunities for professional growth and development, and we look forward to welcoming a new Associate to our Corporate Secretarial Services team. If you are passionate about corporate governance and compliance and are looking for a challenging yet rewarding role, we encourage you to apply today.