Senior Proposal Specialist

About the role

Senior Proposal Specialist

This position delivers strategic support to the Marketing Team, focusing on the creation of high-quality proposals for our diverse client sectors. The Senior Proposal Specialist is a key contributor in converting complex client requirements into compelling, clear, and compliant narratives. This role is responsible for the end-to-end development of written content that ensures our proposals are precise, structured, and persuasive. The specialist works across multiple industry segments, ensuring each submission meets strict standards and client expectations.

The position is based in Tampa, Florida, and operates on a full-time basis. The total compensation package for this role is valued at one hundred twenty thousand dollars annually. This structure reflects the scope of responsibility and the impact the role has on the firm's business development efforts.

Key Responsibilities

The Senior Proposal Specialist orchestrates the development of comprehensive proposal narratives for complex bid opportunities. The core function involves translating dense technical information into organized and coherent documents. These narratives are designed to clearly communicate our value proposition and guide evaluators toward favorable decisions. The specialist ensures that each response directly addresses the specific criteria of the opportunity.

A primary duty is to coordinate cross-functional collaboration to gather all necessary data and technical details. This involves working closely with colleagues to ensure the accuracy of information and its alignment with client specifications. The specialist then integrates this input into a unified proposal framework. Another critical task is the creation of structured submission documents. These frameworks must adhere to strict client guidelines and page limitations for every opportunity.

The role demands the management of intricate schedules and timelines. The specialist tracks multiple deadlines simultaneously and coordinates dependencies between different business units. This proactive management is essential to prevent bottlenecks and ensure timely submissions. also, the specialist maintains detailed version control and reference libraries. This system prevents duplication of effort and allows for the rapid assembly of tailored materials for future initiatives.

Visual clarity and information hierarchy are also central to this position. The specialist optimizes the layout and structure of documents so that reviewers can easily identify key differentiators and supporting evidence. Collaboration with pricing and operations teams is required to validate all cost assumptions. This step confirms that the figures submitted are current and accurately reflect our internal data. The specialist also monitors evolving client expectations and evaluation patterns. This analysis is used to refine our approach and strengthen our positioning in future bidding cycles.

Requirements

To be considered for this position, a candidate must possess a minimum of three years of experience crafting proposals within professional services or construction environments. The compensation offered for this role is one hundred twenty thousand dollars, a figure that reflects the level of responsibility and the scope of management required. Candidates must demonstrate the capability to interpret technical drawings, specifications, and client instructions with minimal supervision. This skill is essential for success in this role.

Proficiency in standard office software is a requirement. The specialist must be comfortable using spreadsheet and word processing applications to build structured matrices and narrative components under tight timelines. Reliable transportation is necessary due to the occasional need for office visits in Tampa, Florida. These visits are required for coordination and final reviews.

Employee Benefits

Our organization provides a comprehensive benefits package designed to support the well-being and professional growth of our employees. This package includes medical, dental, and vision insurance. We also offer life insurance, as well as short-term and long-term disability coverage. Additional benefits include education reimbursement, a 401(k) retirement plan, performance bonuses, and an employee stock program.

We foster a collaborative and inclusive culture through various employee resource groups and programs. These include the Young Professionals Group, Women at Wade Trim, and the Employee Resource Group (TIE). Other programs focus on Professional Development, Leadership Development, a Rotation Program, a Mentor Program, Sustainability, and Wellness. These initiatives are intended to support career growth and work-life balance.

Application Process

Details regarding this opportunity can be confirmed All information provided in this document is current and accurate. Please review the official page for the most up-to-date instructions and requirements.