Accounts Payable Specialist

About the role

The Accounts Payable Specialist at Rowan operates at the intersection of clinical precision and financial rigor, ensuring the accurate and timely processing of all expense and inventory invoices. In this role, you will serve as a steward of company assets, enforcing the internal control procedures established by the Rowan Clinical Piercing Standard® to maintain data integrity and prevent unauthorized expenditures. You will act as a trusted liaison between finance leadership and vendor partners, translating operational documentation into verified payment requests that uphold our standards of safety and compliance. Success in this position is defined by the accuracy of your records and your ability to streamline the financial close process, creating a reliable foundation that supports Rowan's strategic growth objectives in the premium body care sector.

What you'll do

Verify the accuracy and completeness of all expense and inventory invoices prior to entering them into the accounting system, ensuring alignment with the Rowan Clinical Piercing Standard®.

Match every vendor invoice against the corresponding purchase order and inventory receipt to confirm quantities, prices, and terms, maintaining strict adherence to procurement and clinical safety protocols.

Initiate the invoice approval process by routing verified documentation to the appropriate finance personnel for authorization, following the structured workflows that underpin our trusted customer experience.

Maintain a structured filing system for accounts payable records that supports easy retrieval and audit readiness, reflecting our commitment to operational excellence.

Perform clerical and administrative tasks that support the finance team in meeting monthly close deadlines, ensuring consistency with the analytical demands of our hypoallergenic product inventory.

Monitor open invoice aging reports to identify and address any items requiring follow-up or escalation, safeguarding cash flow planning and vendor satisfaction.

Communicate proactively with internal stakeholders to clarify invoice details or resolve documentation gaps, reinforcing the transparent and trusted environment Rowan has built.

Track payment statuses to ensure vendors are processed in accordance with agreed terms and cash flow planning, supporting the financial stability of our licensed nursing operations.

Reconcile vendor account activity to ensure ledger accuracy and compliance with internal controls, upholding the high standards of the Rowan Clinical Piercing Standard®.

Provide analytical support by identifying trends or anomalies in expense and inventory spending data, contributing to informed decision-making for our clinical and retail operations.

Assist in the preparation of periodic reports that summarize accounts payable activity for management review, facilitating strategic oversight of our premium destination model.

Support ad hoc financial projects that require attention to detail and a strong understanding of procurement to payment processes, enabling Rowan to maintain its differentiated position from traditional retail models.

Requirements

Candidates must possess a solid understanding of bookkeeping practices and generally accepted accounting principles, with a focus on the financial controls inherent in a clinical environment.

You must demonstrate a strong grasp of internal control frameworks and the purpose of segregation of duties, particularly as they relate to licensed nursing and safety compliance.

A firm comprehension of accounts payable principles and the invoice to pay lifecycle is essential for this position, given the integration of purchase orders, inventory receipts, and hypoallergenic product tracking.

You should have proven analytical and problem-solving abilities when managing complex financial documentation, ensuring the integrity of data critical to Rowan's customer confidence.

Exceptional attention to detail is required to ensure accuracy in high-volume invoice processing environments, mirroring the precision expected in our piercing services.

Strong organizational skills are necessary to manage multiple priorities and meet strict deadlines, supporting the efficient flow of invoices tied to our clinical and operational standards.

Effective written and verbal communication skills are required for interacting with internal teams and external vendors, maintaining the trusted relationships that define the Rowan experience.

Proficiency with basic computer applications and a willingness to learn new financial software systems quickly are mandatory, enabling adaptation to Rowan's evolving clinical and administrative technologies.

Nice to have

An understanding of how purchase orders and inventory receipts flow into accounts payable will be critical for success in this role, particularly as it pertains to the synchronization of clinical inventory and financial reporting.