Project Accounting Representative

About the role

The serves as a critical financial steward, owning the accuracy and timeliness of project specific accounting activities. This individual is responsible for maintaining the financial health of active projects by monitoring costs, revenue recognition, and billing cycles with a high degree of precision. The hire will act as the primary liaison between project operations and the corporate finance department, ensuring that financial data flows seamlessly and supports strategic decision making. This role demands a proactive approach to identifying variances, mitigating risks, and safeguarding the profitability of each project under management. The representative will exercise ownership over the entire project accounting lifecycle, from initial cost tracking through final closeout and reconciliation. Success in this position is defined by the ability to provide reliable financial insights that empower leadership to make informed choices. The role offers a structured path for professional growth within a dynamic and expanding organization, where diligence and analytical thinking are directly rewarded. By managing these responsibilities with integrity, the hire contributes directly to the long term sustainability and reputation of the Wadetrim enterprise.

Key facts

What you'll do

Monitor project financial performance by tracking costs, expenses, and budget versus actuals to ensure adherence to forecasted targets and corporate financial policies.

Process and verify subcontractor invoices and client billings, ensuring documentation is complete, accurate, and submitted within established payment terms to maintain cash flow.

Perform detailed account reconciliations related to project specific general ledger accounts, resolving discrepancies promptly to ensure the integrity of financial records.

Utilize BST Enterprise software to input, validate, and report on project financial data, leveraging the system to generate real time visibility into project health.

Coordinate with project managers and department leads to collect necessary financial information, supporting the month end close process and timely financial reporting.

Analyze project profitability by calculating key metrics such as cost to complete, estimated final costs, and realization rates, providing insights that drive operational improvements.

Maintain strict compliance with company policies, internal controls, and regulatory requirements, safeguarding company assets and preventing unauthorized expenditures.

Support the preparation of financial reports and presentations, organizing data in a clear and concise manner to facilitate discussion during leadership meetings and performance reviews.

Execute collections activities related to project billing, communicating with clients to address inquiries, resolve disputes, and secure timely payments against outstanding invoices.

Provide administrative support to the finance leadership by managing documentation, filing, and data entry tasks that underpin the accuracy of the overall accounting function.

Contribute to the continuous improvement of accounting processes by identifying inefficiencies, suggesting enhancements, and implementing best practices across the finance organization.

Assist in the preparation of year end closing packages specific to project accounting, ensuring that all costs and revenues are properly allocated and documented for audit purposes.

Engage in regular professional development to maintain and enhance technical knowledge of accounting standards, software applications, and industry specific financial regulations.

Serve as a key point of contact for internal and external stakeholders, representing the finance function with professionalism and responsiveness in all interactions.

Requirements

Possess an accounting or business related associate degree with a minimum of three years' experience in a similar role; a bachelor's degree is preferred.

Demonstrate working knowledge of the Microsoft Office Suite Package, with an advanced proficiency in Excel for financial analysis, reporting, and data manipulation.

Have prior collections and invoice or client billing experience to effectively manage accounts receivable and ensure timely revenue recognition.

Show familiarity with BST Enterprise or similar enterprise resource planning systems used for project accounting and financial management.

Exhibit strong organizational skills, with the ability to manage multiple projects, priorities, and deadlines simultaneously without sacrificing accuracy or quality.

Maintain excellent presentation skills to communicate financial information clearly and professionally to diverse audiences within the company.

Adhere to a flexible hybrid remote work schedule, understanding that full integration into the team requires on site presence as needed after the initial thirty day employment period.

Commit to upholding the highest standards of integrity, confidentiality, and professionalism in all interactions with colleagues, clients, and stakeholders.

Nice to have

Preferred candidates will have a background in the manufacturing, industrial, or construction sectors, providing context for project based accounting environments.

Experience with cost accounting principles, including understanding of labor burden, overhead allocation, and indirect cost tracking.

Knowledge of internal audit procedures and the ability to support compliance testing related to project financial controls.

Familiarity with advanced Excel functions, macros, or data visualization tools that enhance reporting accuracy and efficiency.

Understanding of sustainability initiatives and how they intersect with project financial management and reporting requirements.

Practical notes

This is a full time position.

A flexible hybrid remote work schedule is available after 30 days of employment.