Paralegal

About the role

You will serve as a critical operational backbone for the Chief Legal Officer and the broader corporate legal function at Viant. In this capacity, you will own complex administrative and substantive tasks that ensure the smooth governance of the company. You are expected to proactively identify risks and opportunities within corporate processes and act as a liaison between legal, finance, and business operations. This position requires a high level of initiative and the ability to manage sensitive information with discretion. You will be instrumental in maintaining the integrity and compliance of the corporation as it operates at scale.

Key facts

What you'll do

• Support the Chief Legal Officer with corporate governance activities, Board and committee meeting preparation, drafting resolutions, minutes, and corporate record maintenance.
• Support recurring governance deliverables, including D&O Questionnaires, Section 16 reporting, quarterly related party inquiries, and quarterly audit certifications.
• Administer Boardvantage, the company's digital Board portal, and maintain committee charters and corporate governance policies, coordinating periodic review and Board approval.
• Coordinate the Legal department calendar related to Board meetings, transactions, litigation deadlines, intellectual property filings, regulatory matters, and other legal priorities; schedule meetings among executives, outside counsel, auditors, directors, and key stakeholders.
• Assist with SEC filings, public company reporting, and other corporate compliance initiatives as directed.
• Manage all corporate entities, including annual filings for foreign subsidiaries and local registrations, with support from the Viant tax team.
• Own end-to-end administration of employment-based immigration and visa matters, partnering with employees, Human Resources, and outside immigration counsel to manage case initiation, documentation, filings, deadlines, status tracking, and employee communications.
• Support employment, commercial, intellectual property, privacy, and regulatory legal matters by conducting research and preparing documentation.
• Assist with corporate insurance program management and credit facility compliance.
• Partner with the Legal Operations Manager to support corporate transactions, including diligence requests, closing checklists, and signature and closing logistics.

Requirements

• 5+ years of paralegal experience supporting in-house legal departments, preferably within a public technology company.
• Bachelor's degree and/or Paralegal Certificate from an ABA-approved program.
• Prior experience at a top-tier national law firm supporting sophisticated corporate, securities, or M&A matters is strongly preferred.
• Hands-on experience owning employment-based immigration case administration in partnership with outside counsel, including H-1B, TN, L-1, O-1, PERM, and permanent residency matters.
• Strong knowledge of corporate governance, entity management, and public company compliance.
• Experience supporting SEC reporting, public company compliance, and Board governance activities preferred.
• Experience with employee equity plans and corporate insurance programs.
• Exceptional organizational, project management, and communication skills with the ability to manage multiple priorities and deadline-driven matters simultaneously.
• High degree of discretion and professionalism when handling confidential and sensitive information.
• Experience working with stakeholders at all levels and functions in a fast-paced environment.
• Active California Notary Public commission, or willingness to obtain one, is a plus.

Nice to have

• 5+ years of paralegal experience supporting in-house legal departments, preferably within a public technology company.
• Bachelor's degree and/or Paralegal Certificate from an ABA-approved program.
• Prior experience at a top-tier national law firm supporting sophisticated corporate, securities, or M&A matters is strongly preferred.
• Hands-on experience owning employment-based immigration case administration in partnership with outside counsel, including H-1B, TN, L-1, O-1, PERM, and permanent residency matters.
• Strong knowledge of corporate governance, entity management, and public company compliance.
• Experience supporting SEC reporting, public company compliance, and Board governance activities preferred.
• Experience with employee equity plans and corporate insurance programs.
• Exceptional organizational, project management, and communication skills with the ability to manage multiple priorities and deadline-driven matters simultaneously.
• High degree of discretion and professionalism when handling confidential and sensitive information.
• Experience working with stakeholders at all levels and functions in a fast-paced environment.
• Active California Notary Public commission, or willingness to obtain one, is a plus.

Practical notes

• Full-time schedule.
• Work location in Irvine, California, United States.
• Willingness to obtain an active California Notary Public commission is preferred.
• This role requires handling sensitive corporate and personal data with the highest level of confidentiality.