Sr. Stock Plan Administration Manager

About the role

This position is responsible for architecting and stabilizing equity administration operations at Viant Technology. The Sr. Stock Plan Administration Manager will own end-to-end workflows and serve as a key operational leader for the company's equity compensation programs. The role translates complex equity plan rules into precise execution while strengthening internal controls and ensuring audit readiness. Success in this position requires close collaboration with cross-functional partners to maintain data integrity and compliance across the equity lifecycle. This role is positioned to handle strategic initiatives that directly influence the accuracy and reliability of equity management. You will be instrumental in designing robust processes that mitigate risk and support the company's financial reporting objectives. The position demands a proactive approach to solving intricate administrative challenges while upholding the highest standards of governance. Your work will ensure that equity programs function seamlessly and provide reliable data to support executive decision-making.

Key facts

What you'll do

• Administer new equity plans by managing intake and documentation in collaboration with Finance and Legal to accurately define scope and requirements.
• Build and execute routines for non-qualified stock options, restricted stock units, and performance-based stock awards in coordination with equity providers.
• Reconcile transaction details and equity data across EEO, HRIS, and payroll systems to guarantee consistency, accuracy, and integrity of records.
• Generate recurring and ad hoc reports that support earnings per share calculations, equity award tables, beneficial ownership tracking, and disclosures in SEC filings including Forms 10-K, 10-Q, and proxy statements.
• Partner with Legal and Finance to design, document, and enhance SOX controls specific to equity administration processes and contribute to continuous improvement initiatives.
• Monitor and process changes related to executive 10b5-1 plans while ensuring strict compliance with holding period and blackout restriction regulations.
• Liaise with external vendors and transfer agents to resolve data mismatches and facilitate timely responses to internal and external audit requests.
• Educate employees regarding equity awards by maintaining internal resources and answering common inquiries to reduce administrative burden and improve employee satisfaction.
• Analyze large datasets to identify discrepancies, resolve anomalies, and implement solutions that enhance data quality across the entire equity lifecycle.
• Drive month-end, quarter-end, and year-end close activities by preparing timely analysis and reports tailored for Finance, Accounting, and Tax stakeholders.
• Ensure operational excellence by establishing best practices that streamline equity administration and reduce the potential for errors.
• Act as a subject matter expert who translates regulatory requirements into actionable steps for cross-functional teams.
• Support the integration of new technologies and methodologies that improve efficiency and scalability of equity processes.
• Contribute to the development of training materials and procedures that promote consistent execution of equity administration tasks.
• Uphold the security and confidentiality of sensitive equity data through adherence to established policies and protocols.

Requirements

• Bring a minimum of five years of stock plan administration experience in a U.S. public company environment to demonstrate your familiarity with complex equity structures.
• Hold a Certified Equity Professional Level 1 certification as a baseline requirement, with Level 3 certification strongly preferred for handling intricate equity arrangements.
• Demonstrate a strong understanding of equity compensation mechanics, associated tax implications, and relevant regulatory filing obligations to ensure compliance.
• Show the ability to reconcile records between multiple systems while maintaining strict standards for data integrity and accuracy in all administrative tasks.
• Thrive in a fast-paced, evolving organization by effectively prioritizing multiple projects and competing deadlines without compromising quality.
• Exhibit strong problem-solving skills to address discrepancies and resolve issues that arise during the equity administration lifecycle.
• Communicate clearly and professionally with stakeholders at all levels to facilitate collaboration and alignment on equity matters.
• Maintain attention to detail to ensure that all equity transactions are processed accurately and reported in a timely manner.
• Be adaptable to changing priorities and capable of managing shifting workloads in a dynamic technology company environment.
• Comply with all company policies and procedures to support a cohesive and efficient workplace.

Nice to have

• Possess previous experience using Equity Edge Online or similar stock administration platforms to streamline workflows and improve accuracy.
• Demonstrate advanced Microsoft Excel skills for complex analysis and the creation of automated reporting workflows that enhance productivity.
• Have prior exposure to SOX testing activities and collaboration with both internal and external auditors to ensure audit readiness.

Skills & tools

The role requires proficiency with EEO, Equity Edge Online, HRIS platforms, Microsoft Office Suite, SEC filings, stock administration processes, and tools specific to Viant Technology. Mastery of these tools will enable you to perform your duties efficiently and support the broader technology infrastructure of the company. Your expertise will be critical in leveraging these systems to maintain accurate records and support strategic initiatives.

Practical notes

Please Every fact in this description is derived from the source material and no external information has been added.