Purchasing Coordinator

About the role

In this position, you will manage product acquisition and inventory for our growing platforms, ensuring operational smoothness and efficiency. You are an organized individual with a knack for process optimization and a strong grasp of supply chain fundamentals, which you will apply daily. You will play a vital part in maintaining the integrity and flow of our inventory ecosystem. This role demands ownership over the entire purchasing lifecycle from data analysis to final delivery verification. You will serve as a critical liaison between internal stakeholders and external fulfillment partners. Your work will directly influence our ability to meet customer demand accurately and on time. You will leverage analytical skills to transform raw data into actionable purchasing strategies. Ultimately, you will drive continuous improvement in our procurement processes and contribute to the company's scalable growth.

Key facts

What you'll do

• Develop and maintain optimal stock levels through strategic inventory planning and analysis.
• Process and oversee all purchase orders daily, ensuring accuracy, compliance, and meticulous record-keeping.
• Communicate inventory status, potential stock-outs, and new product information clearly to fulfillment partners.
• Introduce and implement efficient and scalable improvements to streamline the purchasing workflow and reduce manual effort.
• Analyze historical data and forecast demand to determine appropriate reorder points and safety stock levels.
• Continuously monitor inventory levels, cycle counts, and stock movements to make necessary adjustments in real-time.
• Report on inventory performance metrics, identifying significant cost-saving opportunities and areas for operational enhancement.
• Coordinate with fulfillment partners to conduct regular inventory accuracy checks and resolve any discrepancies promptly.
• Contribute to cross-functional projects, gathering requirements and collaborating with the systems analyst to resolve complex operational challenges.
• Utilize inventory management and forecasting software to automate tasks and improve the accuracy of procurement activities.
• Monitor market trends and supplier performance to ensure we are obtaining the best value and lead times.
• Maintain organized and detailed documentation for all purchasing activities to ensure audit readiness and transparency.
• Support the procurement team in negotiating with vendors to optimize pricing and contract terms where applicable.
• Act as the primary point of contact for resolving inventory-related issues that may impact order fulfillment and customer satisfaction.

Requirements

• Hold a Bachelor's degree in Business, Supply Chain, Logistics, or a related field.
• Possess a minimum of 1 year of proven experience in procurement and inventory management.
• Demonstrate proficiency in analytical abilities for interpreting complex data and making sound decisions.
• Exhibit strong written and verbal communication skills for collaborating with internal teams and external partners.
• Maintain a cooperative and positive approach to teamwork, fostering a collaborative work environment.
• Show proficiency in Microsoft Excel, including advanced functions like VLOOKUP and pivot tables.
• Demonstrate familiarity with dedicated inventory management and forecasting software platforms.
• Possess the ability to manage multiple tasks independently and effectively prioritize workloads in a dynamic setting.
• Demonstrate exceptional attention to detail and highly organized organizational capabilities.
• Have the legal right to work in the United States without sponsorship requirements.
• Understand the importance of data integrity and accuracy in maintaining reliable inventory records.
• Show a willingness to adapt to new technologies and process changes inherent in a growing company.
• Commit to adhering to company policies and procedures regarding procurement and compliance.
• Possess reliable internet connectivity and a suitable workspace to perform remote duties effectively.

Nice to have

• Hands-on experience with Tableau for creating data visualizations and dashboards.

Practical notes

• This position is fully remote within the United States.
• Vetcove does not sponsor work visas at this time.
• Benefits include medical, dental, and vision insurance, automatic 401k contributions, an employee referral program, home office setup, bi-annual company retreats, an open vacation policy, equity, and monthly team events.
• The application deadline is October 1st, 2026.
• Employment is conditional upon a successful background check.
• Vetcove is an equal opportunity employer committed to diversity and inclusion. Accommodations are available upon request during the application and interview process.