Office Manager

About the role

Office Manager Opportunity at Tradeify Futures. Tradeify Futures operates as a professional-grade platform for futures trading. Our infrastructure delivers access to commodities, equity indices, currencies, and interest rate products. The company equips independent retail participants and institutional desks with execution tools, market data, and infrastructure required for high-level performance. We are currently building a world-class team where deep market knowledge, analytical rigor, and a passion for performance converge. Candidates fascinated by futures markets will find a direct fit here. We are seeking a proactive and detail-focused Office Manager to oversee daily operations at our Boca Raton location. In this capacity, you will ensure our team remains supported, organized, and equipped to deliver high-quality output. You will own office logistics, manage vendor relationships, and support onboarding, events, and executive coordination. This role acts as the central point of contact for all matters that keep our office running without disruption. It is highly visible within a fast-growing company, and your organization and follow-through directly influence the day-to-day employee experience. This position is located entirely onsite at our Boca Raton office. Remote work is not available for this role.

What you'll do

Execute end-to-end responsibility for daily office operations to maintain a consistent, high-functioning environment for all team members.

Serve as the primary liaison for facilities, building management, and external office vendors to resolve issues and uphold standards.

Procure, inventory, and maintain all office supplies, equipment, and general stock to prevent disruptions and ensure readiness.

Coordinate and oversee maintenance, repairs, and service visits, managing relationships with preferred vendors and tracking all work.

Provide comprehensive administrative and executive support, including scheduling, correspondence, and management of leadership requests.

Own the full cycle of new-hire onboarding, including workspace configuration, equipment provisioning, and facilitating a smooth first day.

Arrange and confirm travel plans, process expense reports, and manage meeting logistics with precision to support efficient operations.

Maintain accurate, up-to-date records of office-related contracts, invoices, budgets, and service agreements to ensure compliance and transparency.

Plan and execute internal events, team activities, and company celebrations that reinforce engagement and a positive culture.

Support the dissemination of internal communications related to office policies, updates, and procedural changes to ensure clear organization-wide understanding.

Implement and monitor office policies and procedures to optimize efficiency, safety, and day-to-day functionality.

Manage office budget allocations, track spending, and identify opportunities for cost savings without compromising service levels.

Ensure adherence to health, safety, and regulatory standards within the office environment through proactive oversight and documentation.

Assist in evaluating and onboarding new vendors, negotiating terms, and managing ongoing relationships to secure favorable service agreements.

Requirements

• Hold a Bachelor's degree or demonstrate equivalent practical experience through professional background and achievements.
• Exhibit strong organizational skills paired with excellent attention to detail to handle complex tasks and competing demands.
• Demonstrate proficiency with common office and productivity software, including Microsoft Office and Google Workspace, to perform duties efficiently.
• Communicate clearly and effectively in both written and verbal formats to ensure understanding and alignment with stakeholders.
• Maintain a proactive, resourceful mindset capable of managing multiple priorities and deadlines in a fast-paced, dynamic environment.
• Enter the role with 0-2 years of relevant experience, providing a foundation of knowledge and a capacity for rapid growth.
• Bring prior experience in an office management, administrative, or executive support capacity to apply best practices immediately.
• Show familiarity with startup environments, trading, or financial services contexts to align with our industry pace and expectations.
• Leverage basic bookkeeping, vendor negotiation, or budget tracking experience to support financial accuracy and operational oversight.

Nice to have

• Experience within a startup, trading, or financial services environment that informs decision-making and adaptability.
• Familiarity with basic bookkeeping, vendor negotiation, or budget tracking to enhance financial control and planning.

Practical notes

This role is based full-time at our Boca Raton office. Remote work is not available for this position. The hiring process may involve AI-assisted tools for resume screening, application review, and candidate communication as part of our workflow. Final hiring decisions remain with the Tradeify Futures team.