Payroll Coordinator

About the role

You own the accurate and timely preparation of payroll inputs within a highly regulated environment. You safeguard data integrity by meticulously maintaining records in ADP Workforce Now (WFN). You act as a critical support pillar for the broader payroll team during audits and year-end activities. You bring calm efficiency to ever-evolving priorities and shifting deadlines. You treat every interaction with empathy and professionalism, whether handling sensitive employee data or answering payroll inquiries. You find focus and satisfaction in the details that keep the organization running smoothly. You contribute to sustainable performance by ensuring compensation is processed correctly and on schedule.

Key facts

What you'll do

• Support payroll processing by preparing and entering data into ADP Workforce Now (WFN), including new hires, terminations, and employee changes.
• Support payroll processing by preparing and entering data into ADP Workforce Now (WFN), including pay rate updates and effective-dated changes.
• Support payroll processing by preparing and entering data into ADP Workforce Now (WFN), including one-time earnings such as bonuses, stipends, and adjustments.
• Support payroll processing by preparing and entering data into ADP Workforce Now (WFN), including recurring earnings and deductions.
• Review and validate payroll input files for completeness and accuracy prior to processing to prevent errors.
• Assist with payroll audits by comparing input data to payroll registers and reports to ensure compliance.
• Track and organize payroll-related documentation, ensuring proper recordkeeping and compliance with internal standards.
• Respond to basic employee payroll inquiries and escalate more complex issues to senior team members for resolution.
• Support year-end activities and other administrative payroll projects as requested by the finance team.
• Maintain strong attention to deadlines and ensure all inputs are submitted on time to avoid processing delays.
• Demonstrate adaptability by quickly shifting focus when priorities change within a dynamic operational environment.
• Uphold data confidentiality and security protocols when handling sensitive payroll information.
• Collaborate proactively with cross-functional partners to resolve discrepancies in payroll records.
• Monitor payroll reports to identify inconsistencies and initiate corrective actions where necessary.
• Provide backup support to the payroll team during periods of high volume or extended processing cycles.

Requirements

For individuals assigned and/or hired to work in California, MCO includes a reasonable estimate of the salary or hourly rate range for this role. This accounts for the wide range of factors that are considered in making compensation decisions; including but not limited to business or organizational needs, skill sets, experience and training, licensure, and certifications.

• You must be authorized to work in the United States and not require work authorization sponsorship for this role now or in the future.
• You must reside in a state where this role can be filled and legally performed.
• This is a part-time role with a commitment of up to 30 hours per week.
• Your schedule must align with the defined working hours that support payroll processing needs.
• You must possess strong written and verbal communication skills to interact professionally with internal stakeholders.
• You must demonstrate proficiency in Microsoft Office Suite, particularly Excel and Word, for documentation and data management.
• You must have experience with payroll systems or human capital management platforms, specifically ADP Workforce Now (WFN).
• You must be able to maintain confidentiality when handling sensitive employee and payroll data.
• You must be comfortable working independently and as part of a distributed team.
• You must be detail-oriented with the ability to manage multiple deadlines and priorities accurately.
• You must have prior experience supporting payroll, HR, or finance operations in a professional setting.
• You must be comfortable navigating and learning new processes within a technology-driven environment.
• You must be able to perform routine calculations and verify numerical accuracy in payroll inputs.
• You must be prepared to adhere to Regent's policies and procedures regarding data security and compliance.

Nice to have

• Experience supporting year-end close activities and payroll reporting.
• Familiarity with payroll tax regulations and compliance requirements.
• Knowledge of best practices for audit support and documentation retention.
• Exposure to global payroll considerations or multi-state payroll processing.
• Experience working in a private equity portfolio environment or supporting investment operations.

Practical notes

This role is part-time, with a commitment of up to 30 hours per week. Your schedule must align with the defined working hours that support payroll processing needs. For individuals assigned and/or hired to work in California, MCO includes a reasonable estimate of the salary or hourly rate range for this role. This accounts for the wide range of factors that are considered in making compensation decisions; including but not limited to business or organizational needs, skill sets, experience and training, licensure, and certifications. You must be authorized to work in the United States and not require work authorization sponsorship for this role now or in the future. You must reside in a state where this role can be filled and legally performed.