Workplace & Experience Coordinator
Job description
About the role
Reducto is on the lookout for a passionate Workplace & Experience Coordinator to enhance our San Francisco office environment. This role is pivotal in ensuring that our workspace not only meets but exceeds the expectations of our talented team of AI professionals. You will be responsible for the daily operations of the office, welcoming visitors, and fostering a vibrant office culture. This position is on-site and demands a proactive mindset focused on hospitality, logistics, and creating an engaging workplace atmosphere.
Key facts
What you'll do
- Conduct regular assessments of the office environment to ensure cleanliness, safety, and organization, while managing office supplies effectively.
- Serve as the main liaison for building management and external service providers, including cleaning crews, security personnel, and maintenance teams.
- Plan and execute office events, team lunches, and company retreats, ensuring they align with our culture and values.
- Coordinate catering services by managing scheduling, setup, and processing invoices to ensure seamless meal experiences for the team.
- Welcome all office visitors, including job candidates, investors, and clients, providing them with a warm and professional experience.
- Assist in office expansion efforts, including furniture layout and space planning to accommodate our growing team.
- Track and manage workplace expenses, review vendor invoices, and work closely with the Finance team to maintain budgetary efficiency.
- Implement and oversee office safety measures, including emergency preparedness plans and health protocols to ensure a secure working environment.
- Collaborate with the People, IT, and executive teams to relay important office updates and support various company initiatives.
- Gather feedback from team members to continually enhance the office experience and address any concerns or suggestions.
Requirements
- At least 2 years of experience in hospitality or administrative roles, ideally in dynamic and fast-paced settings.
- Exceptional organizational abilities, with a proven track record of managing multiple responsibilities concurrently.
- Strong verbal and written communication skills for effective interaction with vendors, colleagues, and leadership.
- Capacity to work autonomously and make swift decisions in a rapidly changing startup landscape.
- A customer-focused attitude with an emphasis on detail and proactive solutions to challenges.
Nice to have
- Previous experience in managing office operations or organizing events within a high-growth startup environment.
- Familiarity with tools such as Google Workspace, Notion, Slack, and Ramp.
- Experience in supporting executives or managing visits from high-profile guests.
- Current CPR/AED certification, demonstrating a commitment to workplace safety.
Skills & tools
- Proficient in Google Workspace for document creation and collaboration.
- Experienced with Notion for project management and organization.
- Comfortable using Slack for team communication and coordination.
- Familiar with Ramp for expense management and budgeting.
Practical notes
- Our benefits package includes unlimited paid time off (PTO) and daily catered lunches to keep you energized.
- We offer comprehensive medical, dental, and vision insurance to support your health and well-being.
- Employees are entitled to a monthly health and wellness budget of $150 to promote a balanced lifestyle.
- Flexible parental leave policies are in place to support our employees during significant life changes.
- This role is strictly in-person, based at our headquarters in San Francisco, fostering a collaborative and engaging work environment.
Join us at Reducto and play a key role in shaping the workplace experience for our innovative team. Your contributions will help create a dynamic and welcoming environment that supports our mission and enhances our company culture. If you are passionate about office management and creating a positive experience for others, we would love to hear from you!
About the company
Reducto helps AI teams ingest real world enterprise data with state of the art accuracy. The vast majority of enterprise data - from financial statements to health records - is locked in unstructured file formats like PDFs and spreadsheets.