People & Office Specialist

About the role

As a People & Office Specialist at Order Group, you will play a pivotal role in enhancing our workplace culture and supporting our team members. Your responsibilities will encompass a wide range of HR and office management tasks, ensuring that our employees have a conducive environment to thrive. You will be instrumental in fostering a positive atmosphere while also managing essential administrative functions that keep our operations running smoothly.

Key facts

What you'll do

• Oversee daily office operations to ensure a productive and welcoming environment for all employees.
• Manage employee onboarding processes, including orientation and training sessions, to facilitate a smooth transition for new hires.
• Serve as the first point of contact for employee inquiries regarding HR policies, benefits, and workplace issues, providing timely and accurate information.
• Coordinate and organize company events, team-building activities, and employee engagement initiatives to promote a cohesive company culture.
• Maintain and update employee records and databases, ensuring compliance with data protection regulations and internal policies.
• Collaborate with management to develop and implement HR policies and procedures that align with company goals and values.
• Assist in the recruitment process by posting job openings, screening resumes, and scheduling interviews with potential candidates.
• Support performance management processes by helping to organize reviews and feedback sessions, ensuring employees receive constructive input on their work.
• Facilitate communication between departments to ensure that all teams are aligned and informed about company initiatives and changes.
• Manage office supplies and inventory, ensuring that all necessary resources are available for employees to perform their tasks efficiently.
• Monitor workplace safety and compliance, addressing any issues that may arise to maintain a safe working environment.
• Prepare reports and presentations for management on HR metrics, employee satisfaction, and office operations to aid in decision-making.

Requirements

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• A minimum of 2 years of experience in HR or office management roles, preferably in a fast-paced environment.
• Strong understanding of HR principles, labor laws, and best practices.
• Excellent interpersonal and communication skills, with the ability to build rapport with employees at all levels.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and HR management software.
• Exceptional organizational skills with a keen attention to detail, capable of managing multiple tasks simultaneously.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• A proactive attitude with a problem-solving mindset, able to adapt to changing priorities.

Nice to have

• Experience with employee engagement platforms and tools.
• Familiarity with payroll systems and benefits administration.
• Knowledge of workplace safety regulations and compliance standards.
• Previous experience in a tech or startup environment.
• Fluency in both Polish and English, with additional languages being a plus.

Skills & tools

In this role, you will utilize various skills and tools to enhance your effectiveness. Strong communication and interpersonal skills are crucial for building relationships and fostering a positive workplace culture. Proficiency in HR software and Microsoft Office tools will be essential for managing employee data and preparing reports. Organizational skills will help you juggle multiple responsibilities, while a proactive approach will enable you to identify and address issues before they escalate.

Practical notes

This position is based in Warszawa, Wola, and is a full-time role. The salary will be competitive and based on your experience and qualifications. Order Group is committed to supporting the right candidate with visa sponsorship if necessary. The work environment is dynamic and collaborative, making it an ideal opportunity for someone who thrives in a team-oriented setting. Candidates are encouraged to apply through the provided link, and we look forward to welcoming a new member to our team who is passionate about people and office management.