Sr. Marketing Proposal Coordinator

About the role

In this position, you will serve as a vital member of the marketing team, providing comprehensive support to technical groups through your expertise in persuasive writing, strategic marketing, and proposal development. You will be responsible for managing the entire marketing pursuit process from initial planning through submission, ensuring that all proposals, statements of qualifications, and presentations align with the firm's standards and objectives. Your role will also involve mentoring junior staff members, developing innovative marketing solutions, and collaborating closely with various internal teams to enhance the firm's market presence. This position offers an opportunity to work in a collaborative environment where your strategic thinking and communication skills will directly contribute to the firm's success in securing new projects and strengthening client relationships.

Key facts

What you'll do

• Develop and implement comprehensive marketing strategies aimed at increasing the firm's success rate in competitive project pursuits.
• Establish clear timelines for proposal development, lead marketing strategy meetings, and coordinate with internal teams to ensure deadlines are met.
• Use your experience and expertise to resolve complex issues that arise during the proposal process, providing guidance and mentorship to junior staff members.
• Create, edit, and conceptualize content for a variety of marketing activities, including proposals, statements of qualifications, interview presentations, and other marketing collateral.
• Conduct thorough market research to gather intelligence on potential clients, competitors, and industry trends, using this data to inform marketing strategies and improve project effectiveness.
• Develop promotional concepts and plan events to showcase the firm's capabilities and expertise to prospective clients and industry stakeholders.
• Oversee the creation and review of marketing materials, ensuring all documents such as statements of qualifications and proposals adhere to company standards and are of high quality.
• Perform internal quality assurance reviews of all marketing documents to maintain consistency, accuracy, and professionalism across all materials.
• Collect and analyze client intelligence data to better understand client needs, preferences, and decision-making processes, thereby enhancing targeted marketing efforts.
• Identify target markets and develop strategic plans to build and strengthen relationships with potential clients, industry partners, and community stakeholders.
• Prepare and submit entries for industry awards to increase the firm's visibility and reputation within the industry.
• Collaborate with technical teams and leadership to develop tailored proposals that highlight the firm's strengths and align with client expectations.
• Manage multiple projects simultaneously, ensuring all marketing efforts are coordinated and executed efficiently.
• Maintain a comprehensive understanding of the firm's service offerings, project portfolio, and competitive advantages to craft compelling marketing messages.
• Stay updated on industry trends, best practices, and new marketing tools to continuously improve the firm's marketing capabilities.
• Support the development of digital marketing content and maintain the firm's online presence, including website updates and social media engagement, as needed.
• Assist in preparing for client meetings, interviews, and presentations by providing relevant marketing materials and strategic input.
• Foster strong working relationships with internal teams, including technical staff, leadership, and administrative personnel, to ensure cohesive marketing efforts.
• Track and report on marketing activities and outcomes to measure effectiveness and inform future strategies.

Requirements

• A minimum of six years of experience in a marketing role focused on competitive pursuits, proposal development, or related fields.
• Bachelor's Degree in Marketing, Business, Communication, Journalism, or a related discipline is preferred.
• Proficiency in Adobe InDesign and Microsoft Office Suite (Word, PowerPoint, Excel).
• Demonstrated ability to develop compelling content for proposals, presentations, and marketing collateral.
• Strong self-motivation, organizational skills, and the ability to work independently and as part of a team.
• Excellent written and verbal communication skills, with a keen eye for detail and accuracy.
• Proven problem-solving skills and the ability to resolve complex issues efficiently.
• Effective time management skills, with the ability to prioritize multiple projects and meet tight deadlines.
• Experience in proofreading and editing technical and non-technical content to ensure clarity and professionalism.
• Ability to collaborate effectively with internal teams, including remote and local staff, to achieve marketing goals.
• Familiarity with data management and client relationship management software is a plus.
• Knowledge of the industry's best practices for proposal development and marketing strategies.
• Ability to adapt to changing priorities and work under pressure in a fast-paced environment.
• Strong interpersonal skills and the ability to build and maintain professional relationships.

Nice to have

• Experience in client relationship management and market analysis.
• Prior exposure to the architecture, engineering, or consulting industry.
• Knowledge of digital marketing tools and social media platforms.

Skills & tools

• Excellent communication and interpersonal skills.
• Advanced proficiency in Adobe InDesign and Microsoft Office Suite.
• Strong analytical skills for market research and data analysis.
• Ability to develop and manage marketing content and collateral.
• Familiarity with proposal management software and client databases.

Practical notes

Candidates must be local to the Dallas, TX office. Full-time employees are eligible for a comprehensive benefits package, including health care, vision, dental, paid time off, and a competitive 401(k) match. The firm also offers a bonus system based on individual and team performance. Candidates should be prepared to work on-site in Dallas, TX, and be comfortable collaborating with teams in various locations. Olsson is committed to fostering an inclusive environment and is an Equal Opportunity Employer. We welcome applications from qualified candidates of all backgrounds, including minorities, women, veterans, and individuals with disabilities. We do not discriminate based on race, color, religion, national origin, sex, sexual orientation, gender identity, disability, age, or military status. For more information about our privacy practices regarding job applicants, please review our California Privacy Notice on our website.