Project Coordinator

About the role

Bamboohr is seeking a dedicated Project Coordinator to become part of their growing team in Hemel Hempstead, Hertfordshire. In this role, you will be responsible for organizing project workflows, tracking milestones, and ensuring that all team members stay aligned with project goals and deadlines. The Project Coordinator acts as a bridge between different departments, helping to translate high-level objectives into actionable plans that keep projects moving forward. You will work closely with project leads and stakeholders to coordinate resources, manage schedules, and resolve issues that arise during the course of a project.

Key facts

What you'll do

• Organize and maintain comprehensive project schedules, tracking all milestones and deadlines across multiple active initiatives at once.
• Coordinate meetings and working sessions between cross-functional teams, making sure that every participant is informed and prepared.
• Prepare detailed status reports and present clear progress updates to project leads, management, and other key stakeholders regularly.
• Manage all project-related documentation, keeping records of plans, correspondence, and decisions organized and easily accessible to the team.
• Identify potential risks and emerging issues early in the project lifecycle, then communicate these clearly to the right people.
• Support the planning and facilitation of project kickoff meetings, review sessions, and closure activities for each initiative.
• Liaise with department heads and team leads to gather requirements, clarify project objectives, and confirm deliverable expectations.
• Monitor project budgets and resource allocation, flagging any concerns about costs or capacity before they become critical problems.
• Assist in drafting project charters, scope documents, and other foundational planning materials that guide project execution.
• Ensure that all project milestones, changes, and updates are communicated promptly and accurately to every affected party.
• Track action items from meetings and follow up with responsible team members to confirm timely completion of tasks.
• Help maintain a centralized project repository where plans, files, and status information can be accessed by authorized team members.

Requirements

• Proven experience working in a project coordination, project administration, or project management support capacity in a professional environment.
• Strong organizational abilities with a demonstrated track record of managing multiple projects and competing priorities at the same time.
• Excellent written and verbal communication skills, with the confidence to present information clearly to both technical and non-technical audiences.
• Solid proficiency with standard office productivity tools and collaboration platforms commonly used in day-to-day business operations.
• A self-driven approach to work, with the ability to take ownership of tasks and see them through to completion.
• A meticulous attention to detail and a consistent commitment to producing accurate, reliable, and timely work products.
• A degree or equivalent qualification in a relevant field such as business, management, or a related discipline is preferred.
• Familiarity with project management methodologies, terminology, and best practices is considered an advantage for this position.

Nice to have

• Prior experience working within an educational, training, or learning-focused organization would be a strong benefit.
• Knowledge of agile, waterfall, or hybrid project management frameworks and how they are applied in practice.
• Familiarity with data tracking, reporting tools, or dashboards used to visualize project performance and progress metrics.
• Previous experience providing coordination support to senior leadership, executive teams, or board-level stakeholders.

Skills & tools

• Microsoft Office Suite including Excel for data tracking, Word for documentation, and PowerPoint for presentations.
• Project management platforms such as Asana, Trello, Monday.com, or similar tools used to organize tasks and timelines.
• Calendar and scheduling applications used to coordinate meetings, set reminders, and manage team availability across time zones.
• Communication tools including email clients, instant messaging platforms, and video conferencing software for remote and in-person collaboration.
• A working knowledge of spreadsheet functions, formulas, and data organization techniques for reporting and analysis purposes.
• Cloud storage and file management services used for sharing documents, maintaining version control, and enabling team access.

Practical notes

• This is a full-time position based at the Bamboohr office in Hemel Hempstead, Hertfordshire, with a standard on-site working arrangement.
• Candidates should be prepared to work a regular full-time schedule from the company's premises in Hertfordshire.
• The application process may involve several stages, including initial screening, interviews with hiring managers, and reference verification.
• Interested applicants are encouraged to submit their updated resume and any relevant supporting materials with their application.