Crew Scheduler

About the role

Jetvia is seeking a detail-oriented and highly organized Part 135 Crew Scheduler to manage crew assignments, scheduling, and compliance for our growing on-demand charter operation. In this critical role, you will ensure safe, legal, and efficient crew utilization while supporting our pilots and flight crew members in a fast-paced, 24/7 aviation environment. The ideal candidate thrives under pressure, excels at problem-solving, and maintains strict regulatory compliance with FAA Part 135, Part 91, and company policies. You will own the end-to-end scheduling lifecycle, acting as the central coordination point between flight operations, dispatch, and sales to maintain operational integrity. This position requires a high level of accountability where your decisions directly impact crew safety, regulatory compliance, and the efficiency of our charter missions. You will be empowered to drive process improvements and uphold the culture of safety and respect that defines Jetvia. If you are a professional who values a safety-first foundation and thrives in a culture of mutual respect, we invite you to help us lead the next chapter of our history.

Key facts

What you'll do

Create, maintain, and adjust daily, weekly, and monthly crew schedules for pilots to meet flight demand while adhering to FAA duty, rest, flight time limitations, and company policies.

Monitor and track crew availability, qualifications, training currency, medicals, and certifications to ensure ongoing regulatory compliance.

Coordinate with Flight Operations, Dispatch, Maintenance, and Sales teams to optimize crew assignments for all flights and address operational constraints proactively.

Assist in managing crew notifications, crew coverage, and last-minute schedule changes while minimizing operational disruption.

Ensure all scheduling complies with FAA Part 135 regulations, including flight and duty time tracking, rest requirements, and meticulous record-keeping.

Maintain accurate records in scheduling software and company databases to support audits, reporting, and operational reviews.

Generate reports on crew utilization, overtime, duty days, and compliance metrics for management to facilitate informed decision-making.

Handle crew fatigue risk management and proactively identify potential scheduling conflicts before they impact operations.

Support crew member travel logistics, including hotel accommodations and ground transportation, as needed to maintain operational flow.

Assist with training schedule coordination and recurrent training tracking to ensure crew qualifications remain current and valid.

Respond to operational disruptions such as delays, weather, and maintenance issues with timely re-scheduling solutions and clear communication.

Maintain confidentiality and professionalism when handling sensitive crew and operational information at all times.

Requirements

2+ years of crew scheduling experience in Part 135, Part 121, or corporate aviation environments.

Strong working knowledge of FAA regulations including Part 135, Part 91, flight time, and duty limitations.

Excellent organizational and multitasking skills with the ability to prioritize effectively in a dynamic, high-pressure environment.

Proficiency with aviation scheduling software and Microsoft Office Suite, especially advanced Excel functions for data analysis and reporting.

High attention to detail and strong problem-solving abilities to resolve scheduling conflicts and ensure compliance.

Ability to work flexible hours, including nights, weekends, and holidays, as required to support 24/7 operations and global charter demands.

Excellent written and verbal communication skills to liaise effectively with crew, management, and cross-functional departments.

Nice to have

Prior experience in a Part 135 charter environment.

Familiarity with flight planning tools and crew management systems.

Aviation background or pilot/crew resource management knowledge.

Associate's or Bachelor's degree in Aviation, Business, or a related field.

Practical notes

This role requires flexibility to work nights, weekends, and holidays in support of 24/7 operations. Travel is not required for this position. The role is subject to FAA regulatory compliance and company policies.