Invoicing Officer

About the role

Iq Eq is looking for an Invoicing Officer to become part of their team based in Port Louis, Mauritius. This is a full-time role that centers on managing the invoicing workflow and supporting the financial operations of the organization. The Invoicing Officer will ensure that all billing tasks are completed with precision and within the required timeframes. The position contributes directly to the accuracy and reliability of the company's revenue cycle and financial record keeping. Candidates in this role will collaborate with finance colleagues to uphold the highest standards of billing accuracy and client satisfaction.

Key facts

What you'll do

Process and issue invoices to clients following established company procedures and agreed-upon timelines without any delays or errors.

Check invoice details carefully against contracts, purchase orders, and supporting documents before finalizing each bill for accuracy.

Keep detailed and accurate records of every invoicing transaction in the designated financial systems for audit purposes.

Work closely with internal departments to identify and resolve any billing errors or client concerns in a timely manner.

Review outstanding and overdue invoices on a regular basis to maintain a current and accurate accounts receivable ledger.

Generate periodic invoicing reports and detailed summaries that provide management with clear visibility into billing performance and trends.

Follow all company policies and relevant regulatory guidelines when carrying out day-to-day billing activities with consistent diligence.

Help identify and evaluate opportunities to streamline and improve invoicing processes through automation or improved best practices.

Respond to client questions about invoice amounts, payment due dates, and any needed adjustments or corrections in a professional manner.

Provide essential support to the broader finance team during monthly closing periods and annual financial reporting cycles.

Requirements

Demonstrated experience in invoicing, accounts receivable, billing, or another finance-related administrative role within a professional services firm.

A high level of accuracy and care when working with numerical data, financial documentation, and sensitive client information.

The ability to manage multiple invoices and competing deadlines in a structured, organized, and efficient manner at all times.

Solid understanding of invoicing workflows, billing cycles, accounts receivable procedures, and fundamental accounting concepts and relevant terminology.

Comfortable using standard office productivity tools and financial applications for data entry, record management, and basic reporting tasks.

Strong written and verbal communication abilities for clear and professional interaction with clients and internal team members alike.

Commitment to working full-time at the Port Louis office in accordance with the company's established schedule and expectations.

A degree or diploma in accounting, finance, business administration, or a closely related area of academic study is preferred.

Nice to have

Prior experience working in fund administration, corporate services, or a similar professional services environment.

Familiarity with enterprise resource planning or accounting software platforms commonly used for billing and invoicing.

Awareness of local financial regulations and reporting standards applicable to invoicing in Mauritius.

Any background in client-facing or customer service roles within a financial or administrative context.

Experience with compliance or regulatory reporting in a financial services or corporate services setting would be advantageous.

Skills & tools

Microsoft Excel and other Office applications for organizing data, creating reports, and managing spreadsheets.

Dedicated invoicing or billing software for entering, tracking, and processing client invoices efficiently.

Database or record-keeping systems for storing and retrieving client information and transaction histories.

Email and messaging platforms for day-to-day communication with colleagues and external clients.

Document scanning and filing tools for organizing physical and digital invoice records and supporting paperwork.

Basic reporting and visualization tools for presenting billing data and reconciliation results to stakeholders.

Practical notes

This role is situated at the Port Louis office in Mauritius and requires regular on-site attendance during standard business hours each working day.

The successful candidate will be expected to work a full-time schedule as part of a collaborative finance and accounting team within the organization.

The selection process may involve several steps including an initial review of applications, one or more interviews, and thorough reference verification before an offer is made.

Applicants are encouraged to submit their current CV along with any relevant professional certifications, transcripts, or supporting documents that demonstrate their qualifications for this position.