Stores Coordinator

About the role

You will own the full lifecycle of inventory management within the Building Envelope division at Flynn Group of Companies, ensuring that stock levels align precisely with operational demands. You will act as the central hub for all storeroom activity, coordinating daily transactions and long term planning to support the Winnipeg location. This role requires you to manage vendor relationships and procurement processes while maintaining strict accuracy in financial and inventory records. You will be responsible for processing and reconciling all purchase transactions, ensuring that invoices match purchase orders before payment is initiated. You will uphold a clean, efficient, and safe storage environment that reflects the professionalism of the Flynn Family motto. You will work closely with multiple internal departments to provide materials and support that keep projects moving without delay. You will leverage data and reporting to forecast needs and identify trends that improve service levels and reduce waste. You will serve as a key liaison between the tool crib, fleet maintenance, and departmental stakeholders to streamline material flow.

Key facts

What you'll do

Process packing lists and receipt purchases into Dynamics with meticulous accuracy to ensure financial integrity.

Purchase inventory materials from approved vendors and partners while adhering to procurement policies and timelines.

Reconcile invoices against purchase orders and forward completed documentation to Corporate for payment processing.

Maintain a level of productivity and cleanliness within assigned space and scope that supports a safe work environment.

Source out requests from departments when requested, acting as the primary contact for storeroom inquiries.

Work in close partnership with various departments, including Safety, Service, Roofing, and Manufacturing, to meet their material needs.

Create and submit New Vendor request forms to Accounts Payable where applicable, ensuring compliance with onboarding standards.

Order stock requisitions through X-Cart online Flynn Store, monitoring availability and lead times for each item.

Order and receipt into Dynamics, replenishment stock for the AGS Flynn Store to prevent unnecessary stockouts.

Process stock out transactions for all AGS Flynn Store requisitions, updating records in real time.

Maintain a high level of communication with direct reporting management to align priorities and address concerns promptly.

Monitor stock levels and adjust minimum and maximum order levels for stores based on usage patterns and forecasts.

Coordinate closely with Provincial Fleet & Facilities Coordinator to synchronize inventory with operational schedules.

Manage and coordinate fleet maintenance schedule and drivers to ensure tools and materials are available when needed.

Manage tool crib operations, including issuing, receiving, and cycle counting to maintain accurate inventory records.

Perform periodic cycle counts and physical inventory audits to validate data integrity in the system.

Utilize strong analytical thinking to resolve discrepancies and improve inventory accuracy over time.

Leverage computer literacy and MS Excel experience to generate reports and track key performance indicators.

Support the organization during peak periods or special projects, demonstrating flexibility and reliability.

Contribute to continuous improvement initiatives by suggesting process enhancements and best practices.

Requirements

Experience in a purchasing role, preferably in the construction and or manufacturing industry, is mandatory for this position.

Experience with warehousing and cyclic inventory management is essential to ensure efficient stock control.

Strong analytical thinking, planning, and negotiation skills are required to manage vendor relationships and optimize costs.

Excellent organizational and communication skills are required to coordinate with multiple teams and stakeholders.

Ability to work in a fast paced environment and be a team player is necessary to meet production and service demands.

Computer literacy and MS Excel experience is an asset that will enhance your effectiveness in managing data and reports.

You must be legally authorized to work in Canada without restriction, as this role requires independent decision making.

You must possess strong attention to detail to maintain accurate records and prevent inventory discrepancies.

You must be able to manage multiple priorities simultaneously while adhering to strict deadlines and standards.

You must demonstrate reliability and punctuality in all scheduled shifts and operational tasks.

You must follow all safety protocols and workplace procedures to ensure a secure environment for yourself and others.

You must maintain confidentiality regarding all company data, vendor information, and financial records.

You must be willing to learn new systems and processes as they are introduced within the organization.

You must communicate professionally with internal departments and external vendors at all times.

You must support the principles of the Flynn Family Winning Together motto in every interaction.

Practical notes

The role operates on a full time shop schedule, with hours aligned to operational needs in Winnipeg. Travel is not required for this position, and the candidate must be authorized to work in Canada without the need for sponsorship. There are no specific visa or deadline details provided within the current job parameters.