Proposal Coordinator

About the role

The Proposal Coordinator opportunity at DIS-TRAN Packaged Substitutions is centered in the Corporate Office located in Pineville, Louisiana, serving as the definitive hub for developing strategic solutions for targeted project opportunities. This role owns the end-to-end proposal lifecycle, acting as the central liaison for all matters concerning technical feasibility and financial parameters across active sales initiatives. The hire will architect structured intake systems that capture detailed client requirements before any drafting begins, establishing a solid foundation for success. Success in this position requires fostering enduring relationships with customers and vendors to build strategic alliances that drive sustainable business growth. The coordinator will function as the conductor of a complex process, integrating disparate departmental inputs into a cohesive and compelling narrative that aligns with commercial objectives. This involves managing stakeholder expectations meticulously while safeguarding the organization's interests throughout extended and complex sales cycles. The role demands ownership of the response architecture to ensure every submission respects defined technical limitations and adheres strictly to internal guidelines.

Key facts

What you'll do

• Architect and implement structured intake frameworks to capture client requirements prior to drafting, ensuring a solid foundation for proposal development.
• Serve as the definitive liaison for all technical feasibility and financial parameters, translating complex specifications into coherent solution narratives.
• Design precise solution narratives that accurately mirror both technical constraints and pricing conditions while balancing creative problem-solving with strict adherence to company guidelines.
• Coordinate multi-departmental review cycles, facilitating collaboration between engineering and finance teams to validate content accuracy, technical soundness, and regulatory compliance.
• Orchestrate meticulous final document checks to ensure all submissions meet the highest standards for quality and adhere to established deadlines without exception.
• Establish and manage key touchpoints with external partners to verify that vendor capabilities align perfectly with the internal strategic goals of each proposal initiative.
• Analyze customer interaction patterns by mapping customer journeys to demonstrate how specific offers address stated requirements and underlying concerns directly.
• Track decision-making patterns to identify which proposal elements most significantly influence approval rates over time, using insights to refine future submissions.
• Maintain a comprehensive archive of past submissions, creating a valuable institutional repository for future opportunity planning and organizational learning.
• Drive the integration of departmental inputs into a cohesive narrative that balances strategic sales objectives with operational realities.
• Monitor the sales cycle to ensure the smooth progression from initial client inquiry to the final execution of a signed agreement.
• Safeguard the organization's interests by managing stakeholder expectations meticulously throughout complex and extended sales processes.
• Conduct detailed analysis of pricing structures and technical specifications to ensure proposals remain competitive and compliant.
• Support the sales team by providing accurate, timely, and high-quality documentation that reinforces the credibility of the organization.

Requirements

To be considered for this position, candidates must possess a minimum of three years of relevant professional experience rooted in proposal management or sales support functions. This experience should provide a practical understanding of the complexities involved in managing proposal lifecycles. A necessary requirement is the ability to interpret commercial pricing structures and technical specifications with confidence and precision. The ideal candidate must exhibit clear written communication skills capable of producing materials that resonate with both technical evaluators and executive stakeholders effectively. Candidates must demonstrate a meticulous attention to detail and the organizational skills required to manage multiple priorities in a deadline-driven environment. The ability to work collaboratively within a cross-functional team environment is essential, as success depends on seamless integration with engineering, finance, and sales departments. A strong understanding of regulatory compliance and the ability to ensure all documentation meets established standards is non-negotiable. Professionalism, reliability, and a commitment to upholding the highest standards of quality are mandatory for success in this role.