Project Coordinator

About the role

The serves as the critical communication hub that ensures project information flows seamlessly between all stakeholders. This individual owns the integrity and timeliness of transmittal packages, ensuring drawings, instructions, equipment lists, and pricing data are accurate and complete. They own the daily management of project documentation revisions, ensuring that all archives and working files are current and secure. This role owns the coordination of subcontractor change orders and the meticulous preparation of materials for submittal. The Project Coordinator is responsible for leveraging scheduling tools to implement modifications based on project status and managerial requests. They own the professional communication with manufacturers, vendors, and customers to resolve questions and gather essential data. Finally, this role ensures that all project permitting is secured and that project progress reports and cost analyses are managed with precision.

Key facts

What you'll do

• Execute a thorough review of project documentation to verify accuracy and completeness before distribution.
• Manage and maintain project-specific documentation, including equipment books, catalog cuts, test reports, equipment drawings, material lists, and field documentation.
• Update and replace document revisions across project archives and working archives to preserve version control.
• Prepare subcontractor change orders meticulously for submittal to ensure financial and scope accuracy.
• Utilize scheduling tools and make necessary modifications to project schedules based on status updates and requests from Project Managers.
• Professionally call on manufacturers, vendors, and customers to gather information and answer technical or procedural questions.
• Handle all project transmittal reviews with attention to detail and procedural compliance.
• Ensure the security of confidential information by adhering to strict data protection protocols.
• Attend and actively participate in project meetings and conference calls to capture action items and updates.
• Coordinate construction activities by communicating schedules and requirements to on-site teams.
• Manage and compile comprehensive project progress reports for internal and external stakeholders.
• Execute detailed project cost analysis to support budgeting and forecasting activities.
• Manage and coordinate design efforts with internal teams and external partners.
• Compile and synthesize comments from design and vendor drawing reviews for integration.
• Oversee and secure all necessary project permitting in a timely manner.
• Manage and coordinate internal and external design requirements to meet project specifications.

Requirements

• Holds a Bachelor Degree from an accredited vocational or academic institution in Construction Management, Engineering, or Technology; a related field is strictly required.
• Accepts applications from candidates with a Bachelor Degree in an unrelated field if they possess an Associate degree in a related field and have 3-5 years of experience in project work.
• Demonstrates strict adherence to the requirement of knowledge in Microsoft Excel, Microsoft Word, and Adobe Acrobat.
• Prefers candidates with general knowledge of high voltage substations or transmission lines.
• Prefers candidates who have knowledge of scheduling software such as Primavera 6 or equivalent enterprise solutions.
• Must be able to work with confidential information and ensure the security of this information at all times.
• Must maintain a clean driving record as the use of company vehicles is a requirement of the position.
• Must reliably perform quality work while meeting deadlines, with or without direct supervision.
• Must interact professionally with other employees and customers to maintain positive working relationships.
• Must work effectively as a team contributor on all assignments, supporting colleagues and project goals.
• Must understand the necessity for communicating and coordinating work efforts with other employees and organizations to prevent silos.
• Must communicate regularly with their supervisor about Department issues, challenges, and opportunities.
• Must desire to participate in continuing education and training to stay current with industry standards.

Nice to have

The source documentation indicates a preference for general knowledge of high voltage substations or transmission lines. It also specifies a preference for knowledge of scheduling software such as Primavera 6 or equivalent tools. No other nice-to-have qualifications are specified in the source material.

Practical notes

The engagement is Regular Full-Time. The position requires a clean driving record due to the use of company vehicles. The candidate must be located in or be willing to relocate to Lafayette, Louisiana. No specific working hours are detailed in the source, but the role implies standard business hours for coordination purposes. No travel frequency is specified, though the role requires interaction with vendors, manufacturers, and customers. No visa sponsorship information is provided in the source text. The candidate is expected to adhere to the educational and experience requirements without exception.