Senior Accounting Operations Analyst

About the role

C3 Ai is seeking a detail-oriented professional to manage the full accounts payable lifecycle within our finance department. This role focuses on invoice processing, vendor management, and month-end support while utilizing automation to improve procurement workflows. You will serve as a critical control point ensuring accuracy, compliance, and efficiency across the entire payables function. The successful candidate will leverage both agentic and generative AI tools to streamline repetitive tasks and enhance operational effectiveness. You will own the integrity of vendor master data and ensure all financial interactions adhere to strict regulatory standards. Collaboration with cross-functional teams such as Procurement, Legal, and FP&A will be essential to align on process execution and financial controls. This position is instrumental in driving the automation agenda of the finance organization and supporting the broader digital transformation of C3 Ai.

Key facts

What you'll do

• Drive the end-to-end processing of high-volume vendor invoices, including meticulous receipt logging, precise general ledger coding, rigorous two-way PO matching, efficient approval routing, and accurate posting in NetSuite.
• Execute the management of both domestic and international payment mechanisms, including wire transfers, ACH transactions, checks, and virtual cards, while actively coordinating with the Treasury team to optimize cash flow and liquidity.
• Administer the complete vendor onboarding lifecycle, ensuring the integrity of master data, and diligently oversee the collection and maintenance of tax documentation such as W-9 and W-8 forms.
• Analyze existing workflows to identify bottlenecks and implement targeted process improvements designed to significantly reduce invoice cycle times, utilizing advanced agentic and generative AI tools to automate manual steps.
• Provide robust support for month-end and quarter-end close activities by preparing detailed accruals, compiling comprehensive AP aging reports, managing prepaid amortization schedules, and executing thorough balance sheet reconciliations.
• Safeguard the organization through strict adherence to SOX compliance requirements by maintaining effective internal controls, producing audit-ready documentation, and rigorously observing segregation of duties.
• Act as a primary liaison with Procurement, Legal, and FP&A to monitor ongoing budget compliance, analyze spend patterns, and ensure strict adherence to supplier contract terms and conditions.
• Serve as the domain expert for accounts payable operations, mentoring peers and junior staff on best practices and ensuring consistent application of finance policies across the enterprise.
• Lead special projects aimed at enhancing financial controls and operational efficiency, utilizing data analytics to provide actionable insights and support strategic decision-making.
• Ensure the accuracy and reliability of financial data flowing into NetSuite, acting as a gatekeeper for financial reporting quality and consistency.

Requirements

• Possess a Bachelor's degree in Accounting, Finance, or a closely related field.
• Bring 4-5 years of progressive experience in accounts payable or general accounting roles, demonstrating a solid understanding of complex financial processes.
• Show hands-on proficiency with NetSuite and Coupa, including practical experience with configuring, testing, and supporting these systems.
• Demonstrate a strong working understanding of U.S. Generally Accepted Accounting Principles (UGAAP), SOX control frameworks, and the requirements of internal audit functions.
• Highlight experience in successfully managing both international and domestic payment processes, including foreign tax documentation and compliance.
• Exhibit advanced mastery of Microsoft Excel, including the use of complex formulas, pivot tables, and data validation techniques to ensure accuracy.
• Must be authorized to work in the United States without the requirement for company sponsorship, ensuring immediate onboarding and compliance.
• Display a proven track record of working effectively in highly regulated environments where attention to detail and adherence to policy are paramount.
• Demonstrate the ability to manage multiple priorities in a fast-paced setting while maintaining a high standard of accuracy and professionalism.
• Show a commitment to continuous improvement by challenging the status quo and proposing data-driven enhancements to financial operations.

Nice to have

• Gain preferred consideration through experience in a publicly traded company or a high-growth SaaS environment, where scaling financial operations is critical.
• Show familiarity with the NetSuite-Coupa integration, including how data flows between the systems and best practices for optimization.
• Highlight experience with FloQast, Concur, or TransferMate, showcasing an understanding of how these tools integrate into the broader financial ecosystem.
• Demonstrate a background in either piloting new technologies or deploying AI-assisted accounting tools at scale within an enterprise setting.

Practical notes

This position is an onsite role based in Redwood City. The compensation package includes equity as part of the total rewards statement. C3 Ai is recognized as an Equal Opportunity and Affirmative Action Employer, committed to fostering a diverse and inclusive workplace.