Workplace Manager (f/m/d)

About the role

Bunch is actively searching for a dedicated Workplace Manager to strengthen the Berlin office team and contribute to the evolution of our shared workspace. This position holds significant ownership over the daily operations and the long term strategic direction of our workplace as the company continues to expand. You will be responsible for cultivating an atmosphere that is both welcoming and highly efficient for every team member and visitor who enters our office. The role requires a proactive mindset to identify workplace challenges and implement thoughtful solutions that improve the overall employee journey. You will work closely with leadership and cross functional teams to ensure that the physical environment aligns with the company's core values and growth objectives. Your efforts will directly influence how our team interacts with the space and one another on a daily basis. This is an opportunity to shape the future of our office culture through deliberate design and operational excellence.

Key facts

• Proficiency in the German language at a B1 level or higher, which would be beneficial for communication within the team and with local vendors.
• Previous experience in a startup environment, understanding the unique challenges and opportunities it presents.
• Familiarity with health and safety regulations relevant to workplace management.

Skills & tools

• Proficient in office management software and tools that enhance productivity and streamline operations.
• Experience with project management platforms to coordinate tasks and track progress effectively.
• Knowledge of budgeting software or financial management tools to oversee office expenditures.

What you'll do

Coordinate the end to end management of the Berlin office to ensure daily operations run seamlessly and support the team effectively.

Develop and implement strategies to enhance the employee experience, focusing on comfort, accessibility, and satisfaction within the workplace.

Oversee the planning and execution of office layout adjustments to optimize space utilization and foster collaboration among team members.

Manage relationships with local vendors and service providers, ensuring that contracts are negotiated and services are delivered to a high standard.

Implement and maintain health and safety protocols to create a secure working environment that complies with all relevant regulations and company policies.

Utilize office management software to monitor inventory, track resources, and streamline administrative tasks related to the workplace.

Analyze workplace data and feedback to identify trends, allowing for informed decisions that improve the functionality and ambiance of the office.

Lead projects related to workplace culture, organizing events and initiatives that strengthen community and engagement among employees.

Coordinate with internal stakeholders to ensure that the workplace evolves in alignment with the changing needs of the team and company goals.

Leverage project management tools to plan, execute, and review workplace initiatives, ensuring timely delivery and clear communication.

Monitor and control office expenditures, using budgeting software to forecast costs and maintain financial efficiency across workplace operations.

Champion continuous improvement by regularly reviewing workplace processes and implementing best practices that increase efficiency and effectiveness.

Act as the primary point of contact for workplace related inquiries, providing timely and professional support to all employees.

Collaborate with Human Resources to ensure that workplace policies support talent attraction, retention, and overall employee wellbeing.

Drive the execution of the hybrid work model, managing scheduling and facilities coordination to accommodate flexible working arrangements.

Requirements

Demonstrate a strong commitment to maintaining a safe and compliant work environment by adhering strictly to health and safety regulations.

Bring previous experience working in a startup setting, where you have navigated the unique dynamics and fast paced nature of such an environment.

Show proficiency in the German language at a B1 level or higher to facilitate effective communication with colleagues and local partners.

Utilize advanced organizational skills to manage multiple workplace projects and priorities simultaneously without compromising quality.

Exhibit a high level of professionalism and discretion when handling sensitive information related to employees and company operations.

Embrace a solutions oriented mindset, taking ownership of workplace issues and driving them to resolution efficiently.

Display strong interpersonal skills to build positive relationships with team members, vendors, and internal stakeholders across the organization.

Adapt to the flexible working hours and hybrid work model, requiring a minimum of three days in the office per week as outlined in company policy.

Nice to have

Only items that are explicitly preferred in the source are included here.

Practical notes

This position offers flexible working hours and a hybrid work model, requiring employees to be in the office three days a week.

Employees enjoy four remote calendar weeks annually, along with 28 days of vacation, two company holidays, and local public holidays.

The interview process consists of an initial screening, a live introduction featuring a case study, followed by a final meeting with one of the Co-Founders.

By joining Bunch as a Workplace Manager, you will play a crucial role in shaping our office environment and enhancing the overall employee experience. If you are passionate about creating a positive workplace culture and have the skills to manage operations effectively, we would love to hear from you!