People & Office Coordinator

About the role

Bobyard is revolutionizing the construction sector by applying computer vision and natural language processing to automate the material takeoff process. The company is searching for an operations specialist to oversee daily functions at the San Francisco headquarters while providing critical support to internal people systems during a period of rapid growth. This position sits at the intersection of office management and human resources operations, requiring a versatile professional who can maintain a productive physical workspace and ensure smooth employee lifecycle administration. The successful candidate will act as a central operational hub, enabling the engineering and product teams to focus on core technology development. It is a high-impact role offering broad exposure to the mechanics of scaling a venture-backed technology startup.

Key facts

What you'll do

• Direct all daily office operations, encompassing facility upkeep, inventory control for supplies and snacks, and the management of relationships with building management and external vendors.
• Plan and execute internal company events, ranging from recurring team lunches and happy hours to larger off-site gatherings and all-hands meeting logistics.
• Own the complete new hire onboarding journey, including equipment provisioning, access provisioning, orientation scheduling, and benefits enrollment coordination, while assisting with offboarding and internal transfer processes.
• Deliver high-level executive administrative support to the Chief Executive Officer, managing complex calendar scheduling, prioritizing meeting requests, and arranging detailed domestic and international travel itineraries.
• Curate and maintain the internal knowledge base and documentation repository, track critical compliance filing deadlines, and assist in the drafting and distribution of company-wide policy updates.
• Analyze recurring operational workflows to identify bottlenecks, designing and implementing process improvements that increase efficiency and reduce administrative overhead across the organization.
• Manage the reception experience for visitors and candidates, ensuring a professional and welcoming first impression that aligns with company brand values.
• Coordinate with the finance team on office-related expense reporting, invoice processing for vendors, and budget tracking for operational expenditures.
• Support the recruitment function by scheduling interviews, coordinating candidate travel logistics, and ensuring a seamless interview day experience.
• Assist with the administration of the HRIS platform, ensuring employee data accuracy, generating reports for leadership, and managing workflow automations.
• Oversee office safety protocols and emergency preparedness plans, conducting periodic drills and maintaining compliance with local San Francisco regulations.
• Act as a cultural steward by gathering employee feedback on the workplace environment and proposing initiatives to enhance engagement and satisfaction.

Requirements

• One to three years of professional experience in office management, operations coordination, executive assistance, or a similar administrative capacity within a professional setting.
• Demonstrated ability to organize complex logistics and manage multiple competing projects simultaneously without dropping details or missing deadlines.
• A proactive, ownership-oriented mindset with a track record of anticipating leadership and team needs before they become urgent requests.
• Excellent written and verbal communication skills, capable of interfacing professionally with executives, investors, candidates, and vendors.
• Proven comfort operating within a fast-paced, ambiguous, early-stage startup environment where priorities shift rapidly and structure is still being built.
• Advanced proficiency with Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) and Slack for daily communication and collaboration.
• Legal authorization to work in the United States for the San Francisco location; visa sponsorship availability is not indicated for this role.
• High discretion and judgment when handling confidential employee data, compensation details, and sensitive strategic communications.

Nice to have

• Hands-on experience administering HRIS platforms, with specific familiarity with Rippling configuration, workflows, and reporting modules.
• Prior professional tenure in a high-growth technology startup or venture-backed environment, understanding the unique cadence of scaling companies.
• A demonstrated interest in building a long-term career trajectory within People Operations, Human Resources, or Organizational Development.
• Background in designing or managing company culture programs, employee recognition systems, or structured onboarding curriculum development.
• Experience coordinating complex international travel logistics or managing visa-related documentation processes for employees.
• Familiarity with basic facilities management concepts, including lease administration, build-out coordination, or OSHA compliance basics.

Skills & tools

• Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, Forms)
• Slack (advanced workflow builder, channel management, integrations)
• HRIS platforms (Rippling preferred: onboarding, benefits, app management, reporting)
• Office administration and vendor management (procurement, contract negotiation, facilities tickets)
• Executive scheduling and complex travel logistics (Concur, TripActions, or similar tools)
• Document management and knowledge base systems (Notion, Confluence, Guru)
• Event planning and logistics coordination (virtual, hybrid, and in-person formats)
• Expense management and finance coordination (Ramp, Brex, Expensify)

Practical notes

This position requires full-time, on-site presence at the company headquarters located in San Francisco; remote or hybrid arrangements are not available for this role. The organization is financially backed by prominent venture capital firms Primary Venture Partners, Pear VC, and 8VC, indicating strong runway and investor confidence. The equity grant of 0.01% to 0.02% represents a meaningful ownership stake in an early-stage company transforming a massive traditional industry. Candidates should be prepared for a dynamic environment where the scope of the role will expand quickly alongside the headcount growth. No relocation assistance is explicitly mentioned in the source details; applicants should factor San Francisco cost of living into the $80K-$90K base salary range.

META

Company: Bobyard

Title: People & Office Coordinator

Listed

location: San Francisco

Job type: full_time