Project Administrator

About the role

As a , you will play a pivotal role in supporting the successful execution of various projects within the organization. Your responsibilities will encompass a range of administrative and coordination tasks that are essential for maintaining project timelines and ensuring effective communication among team members. This position is ideal for individuals who thrive in a dynamic environment and possess strong organizational skills, as you will be working closely with project managers and other stakeholders to facilitate project progress.

Key facts

What you'll do

• Coordinate project schedules by assisting in the development and maintenance of project timelines, ensuring that all milestones are met in a timely manner.
• Serve as the primary point of contact for project-related inquiries, facilitating communication between team members, clients, and vendors.
• Prepare and distribute project documentation, including meeting agendas, minutes, and status reports, to keep all stakeholders informed of project developments.
• Monitor project budgets and expenditures, assisting project managers in tracking financial performance and identifying any potential issues.
• Assist in the procurement process by preparing purchase orders and managing vendor relationships to ensure timely delivery of materials and services.
• Organize and participate in project meetings, ensuring that all relevant information is captured and action items are assigned and followed up on.
• Maintain project management software and databases, ensuring that all project data is accurate and up-to-date for reporting purposes.
• Support the onboarding of new team members and facilitate training sessions to ensure they are well-acquainted with project processes and tools.
• Conduct regular project reviews to assess progress and identify areas for improvement, collaborating with project managers to implement necessary changes.
• Assist in the development of project proposals and presentations, contributing to the overall success of business development efforts.
• Ensure compliance with company policies and industry regulations throughout the project lifecycle.
• Provide administrative support to project managers as needed, including scheduling meetings, managing calendars, and handling correspondence.

Requirements

• Bachelor's degree in Business Administration, Project Management, or a related field.
• A minimum of 2 years of experience in project administration or a similar role, preferably within the construction or engineering industry.
• Proficiency in project management software and tools, such as Microsoft Project, Asana, or Trello.
• Strong organizational skills with the ability to manage multiple projects simultaneously and prioritize tasks effectively.
• Excellent verbal and written communication skills, with a keen attention to detail.
• Ability to work collaboratively in a team environment and build strong relationships with colleagues and clients.
• Familiarity with budgeting and financial tracking processes is a plus.
• Strong problem-solving skills and the ability to adapt to changing project requirements.
• Proficient in Microsoft Office Suite, particularly Excel, Word, and PowerPoint.

Nice to have

• Certification in Project Management (PMP, CAPM, or similar) is highly desirable.
• Experience in the construction or industrial sector, particularly with project management methodologies.
• Knowledge of safety regulations and compliance standards relevant to the industry.
• Familiarity with document management systems and best practices for maintaining project records.
• Experience with data analysis and reporting tools to support project performance tracking.

Skills & tools

• Project management software (e.g., Microsoft Project, Asana, Trello)
• Microsoft Office Suite (Excel, Word, PowerPoint)
• Communication and collaboration tools (e.g., Slack, Microsoft Teams)
• Financial tracking and budgeting tools

Practical notes

• This position is based in Columbus, Ohio, and may require occasional travel to project sites.
• The salary for this role is competitive and will be determined based on the candidate's experience and qualifications.
• Blastone is committed to diversity and inclusion and encourages applications from individuals of all backgrounds.
• Interested candidates should apply through the provided link to submit their application and resume.

Join Blastone as a Project Administrator and contribute to our mission of delivering high-quality projects while fostering a collaborative and innovative work environment. Your expertise will be invaluable in helping us achieve our goals and maintain our reputation as a leader in the industry.