Project Administrator

About the role

As a Project Administrator at Bamboohr, you will play a pivotal role in ensuring the smooth operation of various projects within our organization. You will be responsible for coordinating project activities, managing documentation, and supporting project managers in their efforts to deliver high-quality results on time and within budget. This position requires a keen eye for detail, strong organizational skills, and the ability to communicate effectively with team members and stakeholders alike.

Key facts

What you'll do

• Oversee project documentation, ensuring that all records are accurate, up-to-date, and easily accessible for team members and stakeholders.
• Assist project managers in the planning and execution of project timelines, budgets, and resource allocation.
• Facilitate communication between project teams, clients, and vendors to ensure alignment and address any issues that may arise.
• Coordinate project meetings, including scheduling, preparing agendas, and documenting meeting minutes for future reference.
• Monitor project progress and performance metrics, providing regular updates to project managers and stakeholders.
• Support the procurement process by obtaining quotes, processing purchase orders, and tracking expenses related to project activities.
• Help maintain project schedules by tracking deadlines and ensuring that deliverables are completed on time.
• Assist in the development of project reports and presentations, summarizing key findings and recommendations for stakeholders.
• Identify potential risks and issues within projects, working with project managers to develop mitigation strategies.
• Maintain a comprehensive project database, ensuring that all relevant information is organized and easily retrievable.
• Collaborate with cross-functional teams to ensure that project objectives are met and that all team members are informed of their responsibilities.
• Provide administrative support to the project team, including managing calendars, arranging travel, and handling correspondence.

Requirements

• Bachelor's degree in Business Administration, Project Management, or a related field.
• A minimum of 2 years of experience in project administration or a similar role, preferably within the mechanical or construction industry.
• Proficiency in project management software and tools, such as Microsoft Project, Asana, or Trello.
• Strong organizational skills with the ability to manage multiple projects simultaneously while meeting deadlines.
• Excellent written and verbal communication skills, with a focus on clarity and professionalism.
• Ability to work collaboratively in a team environment, fostering positive relationships with colleagues and stakeholders.
• Strong analytical skills, with the ability to assess project performance and identify areas for improvement.
• Detail-oriented mindset, ensuring accuracy in documentation and reporting.
• Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint.

Nice to have

• Certification in Project Management (PMP, CAPM, or similar) is a plus.
• Experience working in the mechanical or construction industry is highly desirable.
• Familiarity with budgeting and financial management principles related to project administration.
• Knowledge of Lean or Agile project management methodologies.
• Experience with customer relationship management (CRM) software.

Skills & tools

• Project management software (e.g., Microsoft Project, Asana, Trello)
• Microsoft Office Suite (Word, Excel, PowerPoint)
• Communication tools (e.g., Slack, Microsoft Teams)
• Document management systems
• Financial tracking tools

Practical notes

• This position is based in our Hampton, Georgia office, and may require occasional travel to project sites.
• The salary for this role is competitive and will be determined based on the candidate's experience and qualifications.
• Bamboohr is committed to fostering a diverse and inclusive workplace. We encourage applications from individuals of all backgrounds and experiences.
• Visa sponsorship is available for qualified candidates who meet the necessary requirements.
• Interested candidates can apply through our website at [Bamboohr Careers](https://bkimechanical.bamboohr.com/careers/402).

Join Bamboohr as a Project Administrator and become an integral part of our team, where your contributions will help drive the success of our projects and enhance our reputation in the mechanical industry. We look forward to welcoming you to our dynamic and supportive work environment!