Associate Director, Finance Systems - IT

About the role

BillionToOne is seeking an experienced and detail-oriented Associate Director of Finance Systems

IT to lead the management and enhancement of our financial technology infrastructure. This senior-level position will focus on ensuring the integrity, compliance, and scalability of our financial systems, particularly in a public company environment. You will be responsible for overseeing the administration of IT General Controls related to financial systems, managing audit processes, and collaborating with cross-functional teams to implement best practices. The role requires a strategic thinker with a strong background in finance systems, internal controls, and audit coordination, who can support our company's growth and maintain high standards of compliance and operational excellence.

Key facts

What you'll do

• Oversee the administration of IT General Controls for financial systems, ensuring compliance with SOX 404(b) standards and internal control frameworks.
• Lead the annual SOX audit process, coordinating control walkthroughs, testing, and documentation updates in collaboration with external auditors and internal teams.
• Manage the NetSuite financial system, including architecture, configurations, workflows, and security settings, while developing and executing the financial systems roadmap aligned with company growth and compliance needs.
• Evaluate, select, and implement new financial technology platforms and tools, ensuring they meet operational requirements and integrate seamlessly with existing systems.
• Collaborate closely with Finance, Accounting, HR, and IT teams to ensure controls are effective, processes are compliant, and systems support business objectives.
• Mentor, develop, and lead a team of Finance Systems analysts, setting clear goals, providing guidance, and fostering a culture of continuous improvement and professional growth.
• Maintain and present executive-level reports on system performance, project status, audit findings, and compliance metrics to senior management and stakeholders.
• Manage relationships with vendors and service providers, negotiating support contracts, overseeing system support, and ensuring timely delivery of enhancements and updates.
• Prepare and maintain comprehensive documentation for controls, processes, and audit requirements, supporting SOC2 and HIPAA compliance audits.
• Ensure audit readiness by coordinating internal controls testing, remediation efforts, and maintaining detailed control documentation.
• Develop strategies for continuous improvement of financial systems, including automation, process optimization, and risk mitigation.
• Support the transition from 404(a) to 404(b) compliance, ensuring all controls are appropriately documented and tested.
• Stay current with industry best practices, regulatory changes, and emerging technologies relevant to financial systems and internal controls.

Requirements

• A minimum of 4 years of experience working in a public company environment with SOX 404(b) compliance, specifically related to IT General Controls and financial systems.
• Proven experience leading SOX audits, including control walkthroughs, testing, documentation, and working with Big 4 audit firms.
• At least 6 years of hands-on experience with NetSuite, including system architecture, configuration, workflows, and integration management.
• Strong understanding of SOX ITGC domains and their application within financial systems, with the ability to translate technical controls into business language.
• Demonstrated success in managing finance systems implementations and upgrades in a regulated, public company setting.
• Bachelor's degree in Accounting, Finance, Information Systems, Computer Science, or a related field.
• Deep knowledge of internal controls frameworks, audit methodologies, and financial operations.
• Excellent communication skills, with the ability to present complex technical topics clearly to executive stakeholders and non-technical audiences.
• Strong leadership qualities, including team management, mentorship, and cross-departmental collaboration.
• Exceptional organizational skills and attention to detail, with a proven ability to produce accurate documentation and reports.
• Ability to work in a fast-paced environment, prioritize tasks effectively, and adapt to changing regulatory and business needs.

Nice to have

• Professional certifications such as CPA, CISA, or other relevant audit or system certifications.
• Experience transitioning organizations from 404(a) to 404(b) compliance frameworks.
• Familiarity with integration and middleware tools such as MuleSoft or Boomi to facilitate system connectivity.
• Experience working with HRIS platforms such as ADP Workforce Now or similar systems.
• Background in diagnostics, biotech, or healthcare sectors with a focus on financial compliance and controls.
• Knowledge of data security standards and best practices related to financial systems and internal controls.

Skills & tools

• NetSuite administration, configuration, and customization
• Financial systems integration and architecture design
• SOX compliance management and internal controls testing
• Audit coordination and documentation management
• Vendor management and support contract negotiation
• Project management and stakeholder engagement
• Process documentation and reporting tools

Practical notes

• Visa sponsorship is not available for this role.
• The position offers a comprehensive benefits package, including multiple medical insurance options, generous parental leave, and a retirement savings plan with company matching contributions.
• Total annual compensation for this role is $376,177, which includes a base salary ranging from $192,932 to $235,806, depending on experience and equity options.
• The salary package is complemented by equity options, providing additional long-term incentives aligned with company success.
• BillionToOne is committed to fostering a diverse and inclusive workplace. We welcome applications from individuals of all backgrounds and experiences.
• The role requires on-site presence at our Menlo Park office; remote work or hybrid arrangements are not specified.
• Candidates should be prepared to demonstrate their experience with SOX compliance, financial systems management, and audit coordination during the interview process.