Workplace and Executive Support Assistant

About the role

Baringa is a global consulting firm that partners with leaders to drive change and create value. With deep industry expertise, and enabled by advanced technology, the firm helps clients to deliver with greater confidence and certainty. With over 2,000 people across the UK, Europe, North America, Asia and Australia, the firm combines global insight with local understanding. The firm works across energy and resources, financial services, government and public sector, consumer products and retail, pharmaceuticals and life sciences, manufacturing, and technology, media and telecoms, with capabilities spanning strategy, transformation and operational excellence - all powered by advanced technology, data, AI and digital innovation. Clients value Baringa's collaborative approach and the way its teams integrate seamlessly - all working with a shared understanding of what matters most. The firm is known for its kind, curious experts who listen closely and care deeply about client success as they help clients transform energy markets, modernise financial platforms, expand telecoms and digital networks through advanced data analytics, enable digital services in government, and unlock growth in consumer sectors. Certified as a Great Place to Work around the world, Baringa has been recognised by the Financial Times in 22 categories of its UK Leading Management Consultants rankings, and by Forbes for four consecutive years as one of the World's Best Management Consulting Firms. This Workplace and Executive Support Assistant role sits within Executive Operations and is responsible for delivering high-quality office and executive support. The role combines hands-on operational execution with broader coordination, stakeholder management, and continuous improvement responsibilities, ensuring a seamless, professional, and well-managed workplace experience.

You will own the end-to-end management of office operations and executive workflows, ensuring that daily activities run efficiently and support the strategic priorities of the business. You will act as a key point of contact for both internal teams and external vendors, coordinating responses and resolving issues in a timely and organised manner. You will proactively identify opportunities to streamline processes, introduce simple improvements, and uphold the highest standards of professionalism in all interactions. You will manage sensitive information with discretion and demonstrate integrity in every task you perform. You will collaborate closely with the Executive Operations team to provide structured and responsive support that enables leaders to focus on high-value activities. You will contribute to a positive and inclusive workplace culture by supporting initiatives that enhance employee experience and engagement.

Key facts

What you'll do

Coordinate the intake and distribution of all incoming mail, manage office supplies inventory, oversee procurement activities, and maintain relationships with selected suppliers to ensure timely delivery of goods and services.

Book and manage meeting rooms and individual desk bookings, coordinate desk and meeting room procurement, and optimise occupancy data to support space planning initiatives.

Handle all aspects of call management and visitor reception, ensuring a professional and welcoming experience for guests and stakeholders entering the office environment.

Process invoices in line with internal financial controls, raise purchase orders where required, track payment statuses, chase necessary approvals, and resolve basic invoice queries while supporting broader financial record keeping and reporting.

Maintain accurate and up-to-date records for headcount, occupancy, and office-related data, update internal systems as changes occur, and support the preparation of monthly reports and data tracking activities.

Maintain Health and Safety records and induction materials, track completion of new joiner H&S requirements, support compliance activities, and manage documentation management in a secure and organised manner.

Coordinate onboarding activities including managing office access, facilitating inductions, and overseeing memberships, while also supporting leaver processes such as access return and offboarding coordination.

Collect data on energy use, waste, and sustainability metrics, ensuring that information is accurate and timely to support reporting and compliance requirements related to environmental performance.

Support employee experience initiatives by assisting with the provision of welcome gifts, the coordination of office events, and the arrangement of team visits and internal activities that foster collaboration and engagement.

Provide Executive Assistant support to the Executive Operations team with tasks such as expenses processing, travel planning, meeting coordination, and correspondence support, with full training and development provided to ensure confidence and competence in these areas.

Organise and deliver event management support for flagship events, senior leadership team visits, and large-scale training sessions, managing logistics and stakeholder requirements end-to-end.

Manage local Enable Workplace requests, triaging them appropriately and providing general administrative support to the rest of the Workplace and Executive Operations teams as required.

Act as a connector between global BE teams including People, Clients & Marketing, TeCy, BMO, Finance, Legal & Business Integrity, facilitating communication and ensuring alignment on operational matters.

Maintain a high level of service quality by monitoring own performance, seeking feedback, and implementing actions to continuously improve the effectiveness of workplace operations.

Requirements

Demonstrate a strong commitment to compliance and data security by adhering to all relevant policies, procedures, and regulatory requirements in all aspects of the role.

Work effectively within a structured environment, following defined processes and controls while maintaining accuracy and attention to detail in all deliverables.

Communicate clearly and professionally in written and verbal English, ensuring that information is conveyed accurately and that correspondence is appropriate for a global consulting firm.

Collaborate constructively with colleagues across functions and locations, showing respect for diverse working styles and contributing to a supportive team environment.

Use digital tools and workplace systems confidently, adapting to new platforms and technologies as they are introduced to support operational workflows.

Take ownership of tasks and responsibilities, demonstrating reliability, initiative, and a proactive approach to identifying and resolving issues when they arise.

Maintain a professional appearance and demeanour when interacting with colleagues, clients, vendors, and visitors, representing Baringa in a positive and respectful manner.

Adhere to health, safety, and environmental standards in all activities, ensuring that workplace practices contribute to a safe and sustainable operating environment.

Practical notes

Hours: Full-time

Travel: None stated

Visa: None stated

Deadline: None stated