Site Administrator

About the role

Anaergia is seeking a dedicated Site Administrator to join our team in Santee, California. This full-time position is pivotal in ensuring the smooth operation of our site, providing essential administrative support while fostering a productive work environment. The ideal candidate will be detail-oriented, organized, and capable of managing multiple tasks efficiently. You will play a crucial role in supporting our operations and contributing to our mission of providing sustainable waste management solutions.

Key facts

What you'll do

• Serve as the primary point of contact for all administrative functions at the site, ensuring effective communication between departments and external stakeholders.
• Manage daily office operations, including scheduling meetings, coordinating travel arrangements, and maintaining office supplies.
• Oversee the maintenance of site records, ensuring all documentation is accurate, up-to-date, and compliant with company policies and regulations.
• Assist in the preparation of reports and presentations, compiling data from various sources to support management decision-making.
• Facilitate onboarding processes for new employees, including orientation sessions and training coordination.
• Collaborate with the finance team to manage budgets, track expenses, and process invoices in a timely manner.
• Support the health and safety initiatives at the site, ensuring compliance with safety protocols and assisting in training sessions.
• Act as a liaison between the site and corporate office, ensuring alignment on policies, procedures, and project updates.
• Organize site events and meetings, including logistics, catering, and materials preparation, to foster team engagement and collaboration.
• Maintain a positive and professional work environment, addressing employee inquiries and concerns promptly and effectively.
• Contribute to continuous improvement initiatives by identifying areas for operational enhancement and implementing best practices.
• Stay informed about industry trends and company developments to provide informed support and insights to management.

Requirements

• A minimum of 3 years of experience in an administrative role, preferably in an industrial or manufacturing environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management software.
• Strong organizational skills with the ability to prioritize tasks and manage time effectively in a fast-paced environment.
• Excellent written and verbal communication skills, with a keen attention to detail.
• Experience in budget management and financial reporting is a plus.
• Knowledge of health and safety regulations and practices relevant to industrial operations.
• Ability to work independently and as part of a team, demonstrating flexibility and adaptability to changing priorities.
• A proactive approach to problem-solving, with the ability to anticipate needs and take initiative.

Nice to have

• Experience with environmental sustainability practices or waste management operations.
• Familiarity with HR processes, including recruitment and employee relations.
• Previous experience in a role that required interaction with regulatory agencies or compliance oversight.
• Certification in office administration or a related field is advantageous.

Skills & tools

• Strong proficiency in office software, particularly Microsoft Office Suite.
• Familiarity with project management and collaboration tools such as Asana, Trello, or similar platforms.
• Basic understanding of financial management software and accounting principles.
• Excellent interpersonal skills for effective communication with diverse teams and stakeholders.

Practical notes

• This position is based in Santee, California, and may require occasional travel to other Anaergia sites or corporate offices.
• The salary for this role will be competitive and commensurate with experience, with benefits including health insurance, retirement plans, and paid time off.
• Candidates must be authorized to work in the United States and may need to provide proof of eligibility.
• Anaergia is committed to fostering a diverse and inclusive workplace; we encourage applications from individuals of all backgrounds.

If you are passionate about sustainability and want to contribute to a forward-thinking company that is making a difference in waste management, we invite you to apply for the Site Administrator position at Anaergia. Join us in our mission to create a cleaner, greener future.