Invoice & Accounts Specialist

About the role

Accounts Specialist

Financial Operations

This role is responsible for managing the complete invoicing and accounts cycle for a designated portfolio of customers. Success in this position requires a methodical approach to complex billing scenarios, ensuring accuracy and composure when handling sensitive financial data. The work involves close coordination with technical and production teams to validate that billing events accurately reflect actual service usage and product configurations. The position contributes directly to the reliability of Ajax Systems' revenue processes and regulatory compliance.

Key Responsibilities

The daily workflow centers on verifying intake documentation against actual service consumption before any processing activity begins. You will design and apply validation routines to transaction details, comparing them against contract specifications to identify discrepancies early in the cycle. Collaboration with production units is necessary to synchronize build schedules and confirm that device configurations are invoiced correctly for every customer agreement.

Analysis of review outcomes serves to highlight recurring patterns, prompting procedural refinements that minimize the need for repeat adjustments in future cycles. You will be responsible for shipping finalized reports, which requires a thorough cross-check of regional tax rules to ensure that accounts remain compliant at the moment of dispatch. Partnering with external auditors is part of the role to verify documentation integrity and support transparent collaboration with regulatory oversight bodies.

When disputes arise, you will guide corrective actions, communicating with customers using clear timelines to resolve open issues and restore confidence in billing accuracy. Maintaining detailed process logs is essential, as these records capture decision rationales and enable teams to trace how each case progresses from intake to closure.

Professional Profile

The ideal candidate brings three or more years of experience in finance or billing roles within a regulated environment. A strong command of spreadsheet tools and basic scripting is required to automate repetitive checks, though advanced programming expertise is not necessary. Effective communication skills in English are mandatory for coordinating with colleagues and clients across multiple time zones.

Meticulous attention to detail ensures that figures, dates, and identifiers remain consistent across source records and issued statements. You must be able to work independently and within a small team structure, effectively managing priorities when deadlines overlap in fast-moving scenarios.

Knowledge and Skills

While not mandatory, an understanding of security systems terminology is beneficial for interpreting product codes mentioned in transaction descriptions. This knowledge supports more accurate data validation and reduces clarification time with technical departments.

Tools and Compliance

Proficiency in English is essential for all written and verbal interactions. Advanced skills in Excel are required to manage complex datasets and perform accurate calculations. Experience with NetSuite or similar enterprise resource planning systems is necessary for processing transactions and generating reports.

Operational Notes

All candidates should confirm application details on the official portal, ensuring that current credentials and professional history are accurately represented. The position operates within the broader framework of Ajax Systems' commitment to operational excellence and regulatory adherence. The company's status as the largest security systems manufacturer in Europe provides a stable environment for long-term career development.

Ajax Systems maintains production facilities in multiple regions, with factories located in Ukraine, Turkey, and Vietnam. This structure supports resilience and continuity in service delivery. The company's ISO 14001 certification reflects a dedication to minimizing environmental impact through responsible production practices. Component selection follows strict compliance with RoHS requirements, ensuring device safety and reliability.

Founded in response to global challenges, Ajax Systems views resilience as a core element of its identity. The mission to combat threats by creating advanced security and automation devices guides every operational decision. This role offers an opportunity to contribute to that mission while developing expertise in financial operations within a dynamic, international technology organization.