Team Assistant (Engineering)

About the role

Unit4 seeks a proactive and detail-oriented Team Assistant to support the Heads of Engineering. This position reports to the Executive Assistant to the CTO and plays a critical role in maintaining the efficiency of executive-level operations. The role provides essential administrative support to ensure seamless leadership functioning.

The ideal candidate brings exceptional organizational capabilities, a "go-to" mindset, and the capacity to manage concurrent responsibilities. Success in this role requires a minimum of two years of administrative experience, strong English communication abilities, and technical proficiency in core administrative processes.

Key Responsibilities

Calendar Management

You are responsible for efficiently managing complex schedules for the Heads of Engineering. This includes arranging meetings, appointments, and conference calls across multiple time zones. You will handle last-minute schedule modifications and provide timely updates to all relevant parties.

Documentation Management

You will maintain and update administrative assistance procedures and organizational charts. Ensuring the accuracy and accessibility of all documentation is a core requirement of this duty.

Travel Coordination

You will arrange domestic and international travel for executives. This covers flights, accommodations, ground transportation, and detailed itineraries. You will manage changes to travel plans as required and guarantee timely communication with leadership. All arrangements must be made within budgetary limits and company policies. You will also track and organize travel expenses to ensure accurate and timely reporting.

Purchase Orders and Expenses

You will raise purchase orders accurately and in a timely fashion. Processing and reconciling executive expense reports in compliance with company policies is essential. You will ensure proper documentation and the timely submission of all expense claims.

General Administrative Support

You will serve as the primary point of contact for the executives you support. This involves handling correspondence and inquiries with a high level of professionalism. Coordinating meeting agendas, presentations, and follow-up materials as needed is also part of this role.

Collaboration and Communication

You will work closely with the CTO's Executive Assistant to streamline communication and optimize processes. Coordination with internal and external stakeholders is necessary to ensure tasks and requests are handled with maximum efficiency. Maintaining confidentiality at all times when managing sensitive information is mandatory.

Required Qualifications

• A minimum of two years of experience in an administrative or executive assistant role within a corporate or multinational environment.
• Demonstrated excellence in both written and verbal English communication.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and SharePoint.
• Familiarity with travel booking platforms, purchase order creation, and expense report processing.
• Exceptional organizational and multitasking skills.
• A proactive attitude characterized by a "can-do" and "go-to" approach.
• High attention to detail and accuracy in all tasks.
• The ability to perform effectively under pressure and adapt to shifting priorities.

Additional Information

Unit4 is a people-first community dedicated to nurturing the environment surrounding your work experience. You will be part of a high-performance team that supports your authentic self and celebrates your individuality. We are reimagining how work should feel, believing it extends beyond daily tasks to encompass feeling valued, empowered, and impactful.

We offer a culture built on trust and accountability, providing autonomy to succeed and create an impact. Our flexible leave policies, remote work opportunities, and Global Wellbeing Days support a healthy balance. You will find growth opportunities through tools and guidance designed to help you focus on what matters most to achieve your best work. You will collaborate with talented colleagues, role models, and mentors from the software industry.

Unit4 is committed to sustainability through initiatives such as our Environmental, Social, and Governance strategy and Act4Good programme. We maintain a safe and inclusive working environment supported by Employee Resource Groups open to all. Our commitment to equity ensures equal opportunity for everyone. Hiring decisions are based solely on skills, qualifications, and business needs. We encourage applications from individuals who are pregnant or parents-to-be.

This role may require security clearance for customer projects and access to sensitive customer data. Consequently, background checks may be required after an offer is accepted. Such checks could involve the disclosure of personal information, including criminal records, work eligibility, and employment history, handled in accordance with local privacy regulations.

Salary Range: 22,349 - 27,855 EUR

Unit4 is an agile, fast-growing Cloud company with over 40 years of heritage. We are on a mission to redefine Enterprise Resource Planning (ERP) for people-centric mid-market organizations. Our innovative, self-driving, adaptive, and intuitive software enables customers to focus on meaningful, high-value work. At the heart of our mission is a simple purpose: to Improve how people work by focusing on what truly matters.

This position is based in Granada, es. The engagement is Full-time. The compensation package is 22,349 - 27,855 EUR.

What you'll do

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