Business Operations Project Manager

About the role

The people at UiPath believe in the transformative power of automation to change how the world works. We're committed to creating category-leading enterprise software that unleashes that power. To make that happen, we need people who are curious, self-propelled, generous, and genuine. People who love being part of a fast-moving, fast-thinking growth company. And people who care - about each other, about UiPath, and about our larger purpose. Could that be you? You will own the end-to-end orchestration of complex operational initiatives that directly impact the efficiency and effectiveness of the Marketing organization. This role requires you to act as the central hub connecting strategy to execution, ensuring that critical projects are delivered on schedule and within defined parameters. You will leverage structured thinking and data-driven insights to solve multifaceted problems without direct oversight. The position demands a high level of ownership where you proactively identify gaps and drive improvements before being asked. You will be expected to utilize analytical rigor to translate business needs into actionable plans and measurable outcomes. Finally, you will treat advanced AI tools as an integral part of your daily workflow to augment productivity and decision-making.

Key facts

What you'll do

• Orchestrate the project plan and recurring cadence for the Marketing budget cycle, taking ownership of planning, tracking, and reporting milestones against time, scope, and budget constraints.
• Synthesize inputs from stakeholders across Marketing, Finance, and Procurement; drive deadlines and dependencies to ensure alignment.
• Identify and proactively manage risks, dependencies, and changes to scope, schedule, or budget before they escalate.
• Maintain project documentation, status reporting, and budget cycle artifacts to ensure visibility and transparency for all stakeholders.
• Surface blockers early and drive them to timely resolution, acting as an escalation manager for operational roadblocks.
• Administer the Marketing budget end to end across planning, tracking, reconciliation, and reporting cycles with meticulous accuracy.
• Partner with Finance and FP&A counterparts on quarter close, accruals, forecasting, and variance analysis to ensure financial integrity.
• Maintain the recurring strategic budget reporting cadence used by Marketing leadership, ensuring clarity and consistency.
• Maintain and steward Marketing's activity-level budget tracking application, including configuration, bug triage, anomaly flagging, and ensuring proper usage across Marketing teams.
• Manage budget holdback tracking, investment triage, and budget transfer workflows with precision and diligence.
• Assist Marketing team members in the coordination of vendor and procurement workflows, streamlining the acquisition process.
• Support recurring operating rhythms across Marketing, including annual planning, quarterly reviews, and leadership cadences to sustain momentum.
• Coordinate select cross-functional initiatives in support of Business Operations priorities, acting as a liaison between departments.
• Translate operational detail into clear, executive-level updates for Marketing leadership, distilling complexity into actionable insights.

Requirements

• 4 or more years of professional experience in business operations, marketing operations, finance operations, program management, or a similar operational role.
• Demonstrated experience supporting budget management, financial planning, or finance partnership in a corporate setting.
• Comfort applying structure and systems in an ambiguous environment; balances clear direction with independent execution.
• Demonstrated experience producing professional updates, reports, and readouts for senior stakeholders.
• Demonstrated use of AI tools (Claude, ChatGPT, Copilot, or similar) as a regular part of work, not as an occasional aid.
• Comfort using AI tools for drafting, summarizing, automating, and synthesizing information to enhance productivity.
• Proficiency with modern collaboration tools (Slack, Microsoft 365, Confluence) and project tools (ClickUp, Jira, Asana, or similar).
• Exceptional written and verbal communication, with the ability to operate confidently with senior stakeholders across Marketing, Finance, and Procurement.
• Demonstrated ability to work independently while partnering across business functions to deliver outcomes.
• Strong analytical reasoning, problem-solving skills, and attention to detail to manage complex operational tasks.
• Proven ability to manage multiple priorities and competing deadlines in a fast-paced environment.
• Willingness to adhere to strict governance and documentation standards to ensure compliance and auditability.
• Commitment to maintaining data integrity and accuracy in all operational outputs and reports.
• Ability to interpret financial metrics and translate them into operational actions that drive business value.

Nice to have

• Experience in B2B SaaS or technology marketing organizations.
• Familiarity with the structure of marketing functions (demand generation, product marketing, customer marketing, brand).
• Experience partnering with FP&A teams, supporting budget owners, or working in a business operations function.
• Familiarity with procurement processes and vendor management workflows.

Practical notes

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