Payroll Coordinator

About the role

As a Payroll Coordinator at Bamboohr, you will play a vital role in ensuring the accuracy and efficiency of payroll processes for our team. This position requires a detail-oriented individual who is adept at managing payroll systems and has a strong understanding of payroll regulations and compliance. You will collaborate closely with various departments to ensure timely and accurate payroll processing while also addressing any payroll-related inquiries from employees. Your contributions will be essential in maintaining employee satisfaction and ensuring that our payroll practices align with the company's values and policies.

Key facts

What you'll do

• Administer the end-to-end payroll process for all employees, ensuring timely and accurate processing of payroll on a bi-weekly basis.
• Maintain payroll records and documentation, ensuring compliance with federal and provincial regulations.
• Collaborate with the HR team to manage employee onboarding and offboarding processes, including the setup and termination of payroll accounts.
• Respond to employee inquiries regarding payroll, deductions, and benefits, providing clear and accurate information.
• Prepare and submit payroll tax filings and reports, ensuring compliance with all applicable laws and regulations.
• Conduct regular audits of payroll data to identify discrepancies and implement corrective actions as necessary.
• Assist in the development and maintenance of payroll policies and procedures to enhance operational efficiency.
• Support the implementation of payroll software and technology upgrades, ensuring a smooth transition and user training.
• Prepare monthly, quarterly, and annual payroll reports for management review, highlighting trends and areas for improvement.
• Liaise with external vendors and auditors to facilitate payroll-related inquiries and compliance audits.
• Stay updated on changes in payroll legislation and best practices to ensure the company remains compliant.
• Participate in special projects and initiatives related to payroll and HR operations as assigned by management.

Requirements

• A minimum of 3 years of experience in payroll administration or a related field, preferably within a corporate environment.
• Strong knowledge of payroll regulations, tax laws, and compliance requirements in Canada.
• Proficient in payroll software and systems, with experience in [specific software, if applicable].
• Excellent analytical skills with a keen attention to detail and accuracy.
• Strong organizational skills and the ability to manage multiple tasks and deadlines effectively.
• Exceptional communication skills, both written and verbal, to interact with employees and management.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proficient in Microsoft Office Suite, particularly Excel, for data analysis and reporting.
• A degree in finance, accounting, human resources, or a related field is preferred.

Nice to have

• Certification in payroll management (e.g., PCP, CPM) is an asset.
• Experience with HRIS systems and integration with payroll processes.
• Familiarity with Canadian employment standards and labor laws.
• Knowledge of benefits administration and related payroll deductions.
• Previous experience in a fast-paced, dynamic work environment.

Skills & tools

• Proficiency in payroll software (e.g., ADP, Ceridian, Payworks) and HRIS systems.
• Strong analytical and problem-solving skills.
• Excellent organizational and time management abilities.
• Strong interpersonal skills to work collaboratively with various teams.
• Ability to adapt to changing priorities and work effectively under pressure.

Practical notes

• This position is based in Ottawa, Ontario, and may require occasional overtime during peak payroll periods.
• The successful candidate will be expected to work in a hybrid environment, with flexibility for remote work as needed.
• Bamboohr is committed to fostering a diverse and inclusive workplace and encourages applications from all qualified individuals.
• Interested candidates can apply through our careers page at [https://solace.bamboohr.com/careers/775](https://solace.bamboohr.com/careers/775).

META

Company: Bamboohr

Title: Payroll Coordinator

Listed

location: Ottawa, Ontario

Job type: Full-time

About the company

Healthcare in the U. S. is fundamentally broken.